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Payroll End of Year

Print 1099s for Employees

Note: The following information applies to the Payroll program. For information on setting up and printing 1099 forms in Ledger, see Print 1099s for Vendors.
Before you print 1099s for contract employees, you must do the following:
  • Under Employment Information, they should have a W-4 Filing Status of Contract, 1099.
  • In the Employer window, verify your organization name, address, phone, fax, email address, and all tax ID numbers. This information will either print on the 1099 or 1096 summary.
  • Run the Test Totals report and correct any mistakes.
Contract employees need a 1099-NEC form to give to the IRS. After the 1099 is printed, a 1096 summary is printed. The employee 1099 and 1096 are identical to the vendor 1099 and 1096.
Tip: Remember, you have the option to electronically file your forms rather than printing. (For 1099s and W-2s, the IRS requires you to e-file if you have 10 or more forms.)
  1. On the Transactions tab, click End of Period > Payroll End of Year.
  2. On the Tax Forms tab, click Set Up and Print 1096 & 1099s.
  3. Select the options you want.
    • Print All Contract Employees—Print 1099s for all contract employees.
    • Print Selected Employee—Print a 1099 for a selected employee.
    • Print Contract Employees Making # Or More—Print a 1099 for employees who have made over a certain amount.
    • 1099-NEC Layout Style—For more information, see Set the Form Layout.
    • How Many Separate Runs Must Be Made—Enter how many copies of the 1099 you want to print.
    • 1096 Layout Style—For more information, see Set the Form Layout.
  4. Click Print 1099s.
  5. Place the 1099 forms in the printer, then click OK.
  6. Preview and print the forms.
  7. The 1096 Transmittal Summary form prints after the 1099s. Place the blank form in the printer, then click OK.
  8. Preview and print the form.
  9. When you're finished, click Close.
Ledger_Payroll

Last updated: November 4, 2024