Group Detail Sources

When viewing details in a group list, you can determine how the program handles each account on reports.
Note: If an account has an Alternate Number in the COA Primary Information window, you can select to print it when you run reports, no matter which source option you select here.

Select an option in the Source drop-down list. Then select or enter any additional information as needed.

Print account

Print account Prints this account in reports using this group list. This is selected by default when you add an account.

Include account but hide the detail

Uses the account's actuals amount when calculating totals, but does not include account details.

Include account but hide the detail with alterations

Uses the account's actuals amount when calculating totals, but does not include account details. You can edit the properties of the account.

Print total of the hidden detail
Calculates the total of the Include account but hide detail accounts and prints that total using the Account Name. If you select this, you must also do the following:
  • Make sure the Total Level is at least one number higher than the level of the hidden accounts that you are totaling.
  • Enter the number of Blank Lines After that you want to print after this line.
  • Select New Page After to indicate that this is the last line on the page.
Print total of the hidden detail with alterations

Calculates the total of the Include account but hide detail accounts and prints that total using the Account Name. You can also edit the properties of the account.

Print a new detailed account

Prints the Account Name as a new detail account. The account type depends on the specified account number. For example, if the new detail account number falls within the range of expense accounts, it reads as an expense in the group list.

Add new detail account when you want to edit your current master/sub relationships as part of this group. For example, if you have a master account with five subaccounts and you want to include only two of those subaccounts in the group list, you need to add a new detail account with a type of Master. Then you can enter the subaccounts in the group list and select Print account. When you run the report that uses this group list, you can hide the sub or master accounts.

Print a new total account
Calculates the total of the accounts listed above this line based on Total Level. This option prints the report using the new Account Name or Account Number. If you select this option, you must also do the following:
  • Make sure the Total Level is at least one number higher than the level of the hidden accounts that you are totaling.
  • Enter the Balance Sheet Column where the total prints.
  • Enter the number of Blank Lines After that you want to print after this line.
  • Select New Page After to indicate that this is the last line on the page.
Print a new net account
Adds income and subtracts listed expense amounts for a new net income total. This option prints the Account Name and Account Number. If you select this option, you must do the following:
  • Enter 9 (the highest level) for the Total Level for net income accounts.
  • Enter the number of Blank Lines After that you want to print after this line.
  • Select New Page After to indicate that this is the last line on the page.
Print a sum of the net accounts

Creates a total of the previous Print a new net account lines and any Print account lines that use your actual Net Income account. The Total Level is the same as the Net Account line above it.

Add in and print the account

Adds and displays accounts from different categories. For example, you can add a liability account to a group of expense accounts.

Subtract out and print the account
Includes an account subtracted from another account. Accounts can be from different categories. For example, you can subtract one or more expense accounts from a cash or another expense account. You can also subtract an expense account from a group of income accounts.
Note: In the group list, the accounts that you subtract must follow the account that you are subtracting them from.
Print account with alterations

Select to edit the properties of the account.

Print a set of accounts

Prints each account in a set. Select whether to include heading accounts and/or total accounts. If you do so, make sure to include the appropriate account numbers in the pattern range.

Include a set of accounts but hide detail

Adds the accounts in the set without printing account details.

Print a set of accounts as a single entry

Adds the accounts in the set and prints a single line with the total.

Subtract out a set of accounts

Uses a pattern to define a set of accounts. This option determines the total amount to subtract.

Subtract out a set but hide the detail

Uses a pattern to define a set of accounts without printing account details. This option determines the total amount to subtract.