Events & Programs
Learn how to manage and associate groups with events and programs, understand the benefits for attendance, and navigate the system's features for group-event relations.
Important: Check-In Suite does not use the event groups or program groups concept. You don't need to associate groups with events through the Groups or Events tabs (sub-pages). Instead, use the Rooms & Groups or Rooms & Events tabs. The nightly Data Quality Routine creates event groups for any groups found in Event_Rooms table associated with future events to make reports and tools using event groups available.
Groups & Events
- You can directly relate any Group record to any Event record. When you relate a group to an event, the following occurs:
- The group can check into the event using the Check-In system, as long as the event group's Closed field is set to No.
- The group sees the event on the event calendar found on the My Groups area of the Portal.
- The group leader can take attendance through My Groups.
- Staff can post attendance for the group after the event using the Roll Scan Attendance Tool or Group Attendance Tool.
- You can add people to a group from the Check-In system in Attended Mode.
- If a group leader creates a single or recurring event record from the My Groups section of the Public Portal, the event(s) directly relate to that leader's group.
- When you copy an event, you can copy the associated Group records. If the copy includes a recurring series, each of the events in that series is associated with the group.
- You can remove the association between events and groups. See Remove a Group from an Event.
- See Events & Groups and Rooms & Groups for more information about how events relate to groups.
Groups & Programs
- You can directly relate any group to any program:
- This relationship implies that the group will engage in some or all of the events hosted by the specified program.
- By creating a list of program groups, you can avoid managing a separate list of event groups for each event.
- Groups can exist without being associate with any programs:
- You might use unassociated groups to track ministry involvement and communicate with members of this group.
- In the rare event that you use the Check-In system for this group, you can add it directly to an event.
- You'll find this association on a Program's Groups tab and on the Group's Programs tab. If an event is associated with a program with program groups, these groups do not show on the Groups tab of the event record.