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Reservations

Reserve Rooms

An overview on reserving rooms through MinistryPlatform, including how to book one room for one event, multiple rooms for one event, one room for multiple events, and a helpful view.

Those with edit rights on the Events page can add room requests to an event at any time. Once you associate a room with an event, you can copy them as part of a recurring series to all future instances of the event series. You must reserve each room individually, and you may not reserve "combo" rooms.

Tip: You may need to reserve several rooms and equipment for one event. To ensure the correct equipment goes to the correct room, you can add details in the Notes field. A SPoC could also work with Professional Services to add a Room Name or Room Number field to the Equipment page.

Single Room to a Single Event

  • You must have edit rights on the Events page to do this.
  1. In the navigation menu, click Events.
  2. Open the Event record. Be sure the event's start/end day and time are correct, and indicate any needed setup or cleanup time in the available fields.
  3. On the Rooms & Groups tab, click New Room Reservation.
  4. Select the room name into the Room Name field, or click the magnifying glass to use the Available Rooms view.
  5. Select the appropriate room.
  6. Complete the remaining required fields.
  7. Click Save.
  8. Click Close.
The room displays on the event's Rooms & Groups tab.

Multiple Rooms to a Single Event

  • You must have edit rights on the Events page to do this.
Note: Use the Sub Rooms tab on a Room record to indicate that you can break a room into multiple rooms with dividers that correspond with a Parent Room. These are not incorporated into views and reports.
  1. In the navigation menu, click Events.
  2. Open the Event record. Be sure the Event's start/end day and time are correct, and indicate any needed setup or cleanup time in the available fields.
  3. Click the Rooms & Groups tab.
  4. From the Actions menu, select Add Rooms & Groups.
  5. Click the magnifying glass to access the Available Rooms view.
  6. Select the rooms you want to add to the event.
  7. Click Confirm Selection.
  8. Complete the remaining required fields.
    Note: The information you indicate here applies to all selected rooms.
  9. Click Add.

The rooms display on the event's Rooms & Groups tab.

Single Room to Multiple Events

  • You must have edit rights on the Events page to do this.
  1. In the navigation menu, click Facilities > Rooms.
  2. Open the Room record you want to add to multiple events.
  3. Click the Events & Groups tab.
  4. From the Actions menu, select Add Events & Groups.
  5. From the Event drop-down list, select the events you want to add the room to.
  6. Confirm your selection.
  7. Complete the remaining required fields.
  8. Click Add.
The room displays on each event's Rooms & Groups tab.

View Room Reservations

You can view your room reservations in several places in the Platform.

From Room Reservations:
  1. In the navigation menu, click Facilities > Room Reservations.
    This page lists each room reservation line-by-line per event.
    Tip: This is a great page to make custom views on.
From Event Reports:
  1. In the navigation menu, click Events.
  2. From the Reports menu, select Selected Event Setup Form.
    Note: Only approved rooms display on this report.
From Facility Reports:
  1. In the navigation menu, click Facilities > Room Reservations.
  2. From the Reports menu, select Selected Event Setup Form.
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Last updated: November 14, 2025

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