Rooms

A Room is a record of the specific space within a building. Typically, each building has multiple rooms.
Rooms are associated with events.
Room records can be created and edited under Facilities > Rooms.
If a room can handle multiple events at once, you should create multiple Room records for the same room so each area can be reserved separately.

Room Fields

Example of a Room record

Room Name: The name for the room that people booking it will recognize.
Room Number: The number associated with the room.
Building: The building that the room is located inside of.
Description: A brief description of the room.
Maximum Capacity: The maximum number of people the room can safely accommodate. Reported against actual attendance in the Check-In Admin Console.
Default Room Layout: The standard layout for this room, if no other request is made.
Room Usage Type: The type of room it is (office, classroom, and so on). An admin can add Room Usage Type values under System Lookups > Room Usage Types.
Bookable: Set to Yes if the room should be available for reservations.
Last Remodel Date: Optional date for tracking remodels.
Parent Room: Another room that this room is "under" or part of. Corresponds to the Sub Room tab.
Auto Approve: Set to Yes if the room should skip any approval process. Room Auto Approval depends on system configuration and proper procedures for staff members when creating and submitting events for approval. See Event Room Approval.
Print Server: The print server that's mapped to this room. These mappings are managed in the Check-In Admin Console.
Printer Name: The printer name that's mapped to this room. These mappings are managed in the Check-In Admin Console.