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Reservations

Reserve Rooms

An overview on reserving rooms through MinistryPlatform, including how to book one room for one event, multiple rooms for one event, one room for multiple events, and a helpful view.

Those with edit rights on the Events page can add room requests to an Event at any time. Once you associate a room with an Event, you can copy them as part of a recurring series to all future instances of the Event series. You must reserve each room individually, and you may not reserve "combo" rooms.

Single Room to a Single Event

  • You must have edit rights on the Events page to do this.
  1. Go to the Events page and open the Event record.
    Note: Be sure the Event's start and end day and time are correct, and indicate any needed setup or cleanup time in the available fields.
  2. Click the Rooms & Groups tab.
  3. Click New Room Reservation.
  4. Enter or select the room name into the Room Name field, or click the magnifying glass to use the Available Rooms view.
  5. Select the appropriate room.
  6. Complete the remaining required fields.
  7. Click Save.
  8. Click Close.
The room displays on the Event's Rooms & Groups tab.

Multiple Rooms to a Single Event

  • You must have edit rights on the Events page to do this.
Note: You can use the Sub Rooms tab on a Room record to indicate that you can break a room into multiple rooms with dividers that correspond with a Parent Room. These are not incorporated into views and reports.
  1. Go to the Events page, open the Event record. Be sure the Event's start and end day and time are correct, and indicate any needed setup or cleanup time in the available fields.
  2. Click the Rooms & Groups tab.
  3. Go to Actions > Add Rooms & Groups.
  4. Click the magnifying glass to access the Available Rooms view.
  5. Select the rooms you want to add to the Event.
  6. Click Confirm Selection.
  7. Complete the remaining required fields.
    Note: The information you indicate here applies to all selected rooms.
  8. Click Add.

Single Room to Multiple Events

  • You must have edit rights on the Events page to do this.
  1. In the Advanced menu, go to Facilities > Rooms.
  2. Select the room you want to add to multiple events and open it.
  3. Click the Events & Groups tab.
  4. Click Actions > Add Events & Groups.
  5. Enter, search for, or and select the events you want to add the room to from the Event drop-down list.
  6. Confirm your selection.
  7. Complete the remaining required fields.
  8. Click Add.
The room displays in the room's Events & Groups tab.

View Room Reservations

You can view your room reservations in several places in the Platform.

From Room Reservations:
  1. In the Advanced menu, go to Facilities > Room Reservations. This page lists each room reservation line-by-line per event.
    Tip: This is a great page to make custom views on.
From Event Reports:
  1. Go to Events.
  2. Go to Reports > Selected Event Setup Form.
    Note: Only approved rooms display on this report.
From Facility Reports:
  1. In the Advanced menu, go to Facilities > Room Reservations.
  2. Go to Reports > Selected Event Setup Form.
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Last updated: October 23, 2024

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