• Equipment is a record for equipment available as part of an Event.
• Common equipment can include chairs, tables, projectors, whiteboards, and so on.
• You can associate equipment with various events.
• You can create and edit Equipment records in Facilities > Equipment.
• For equipment that isn't tied to a specific Room, we recommend you create a "Mobile" Room and associate all your mobile equipment with it.

Equipment Fields

Equipment Name

The friendly name for your equipment.

Date Acquired

The date your acquired the equipment.

Equipment Type

The type of equipment, such as chair, table, and so on. You can edit Equipment Types in System Lookups.

Room

The Room associated with the equipment. Where the equipment is available.

Model Name

Optional. You can use this to track the model information.

Serial Number

Optional. You can use this to track the serial number.

Inventory Number

Optional. You can use this to track the inventory number.

Bookable

Set to Yes to make this equipment available for people to reserve.

Separately Insured

Optional. Use this to track whether or not this equipment is insured.

Purchase Price

Optional. Use this to track how much this equipment cost when you bought it.

Date Retired

Optional. Use this to track when you stopped using this equipment.

Equipment Coordinator

The staff or volunteer who oversees the use of this equipment.

Auto Approve

Set to Yes to allow people to skip the approval process to reserve this equipment.

Quantity

How many you have of this piece of equipment. For example,if you have five dry-erase boards, enter 5. Use this field for identical equipment to reduce duplicate Equipment records.