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Vendors and Payees

Track Tax Information

You can track tax information for each vendor.

Vendors fill out a W-9 to indicate what their tax ID number is, whether they're exempt from federal taxes, and if they should receive a 1099 form. To determine whether a vendor should receive a 1099, view the IRS instructions for 1099s.

  1. On the Other Information tab, click Vendors & Payees > Tax Information.
  2. Enter or select any applicable details.
    • Date a W-9 was Sent—Enter the date the W-9 was sent to the vendor.
    • Vendor has a W-9 on file—Select if you have received the W-9 back from the vendor.
    • Taxpayer ID Number—Enter the taxpayer ID number on the completed W-9.
    • Vendor Receives a 1099—Select if you send a 1099-MISC or 1099-NEC form to the vendor at year end showing the total you paid.
    • Type of Organization—Select which type this vendor identifies as. If they are an individual/sole proprietor, you can enter a DBA (Doing Business As) name, if applicable.
  3. At the top, click Save.
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Last updated: October 29, 2024