Listing Layout Settings
When you select a listing report, you'll see the Report Overview and Select Printer windows, then the Listing Layout window follows.
Use the options in this window to change the page and margin styles. You can also select which fields to print and modify the way they print.
Set the Page Style
Set the Margin Style
Modify the List of Fields to Print
Report Layout Field Information
- Address Format
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If the report includes addresses, you can select which address to print on the report.
- Use the Street, Mailing, or Alternate Address—If selected, the active alternate address prints first. If there's no active alternate address, the mailing address prints. If there's no mailing address, the street address prints.
- Use the Street or Mailing—If selected, the mailing address prints first. If there's no mailing address, the street address prints.
CAUTION: The USPS prefers that addresses print in all uppercase letters with punctuation removed. To print in postal format, make sure the field names are preceded by "Postal". Example: <Postal Fam Address Block>. - Date Used in Alt. Addr. Calculation
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When you select Use the Street, Mailing, or Alternate Address, enter the date you expect the correspondence to be mailed. The date entered in this field determines if an alternate address is used instead of the mailing or street address.
For example, if an individual lives at the coast during the months of June and July, the correspondence needs to go to the alternate address during those months. If the current date falls outside this time period, the correspondence goes to the individual's mailing or street address.
- Unlisted Address Format
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If the report includes unlisted addresses, you can select how it prints them.
- Print the Unlisted Addresses—Prints unlisted addresses. You might select this when printing inter-office lists where unlisted addresses should display.
- Print Unlisted Addresses as X's—Indicates that unlisted addresses are known, but prints as "XXX XXXXXX XX". Listed addresses print as entered.
- Unlisted Phone Format
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If the report includes unlisted phone numbers, you can select how it prints them.
- Print the Unlisted Numbers—Prints unlisted numbers. You might select this when printing inter-office lists where unlisted phone numbers should display.
- Print Unlisted Numbers as X's—Indicates that unlisted phone numbers are known, but prints as "(XXX) XXX-XXXX". Listed numbers print as entered.
- Unlisted Email Format
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If the report includes unlisted email addresses, you can select how it prints them.
- Print the Unlisted Email—Prints unlisted email addresses. You might select this when printing inter-office lists where unlisted emails should display.
- Print Unlisted Email as X's—Indicates that the email address is known, but prints fully-masked. For example: XXXXX@XXXXX.XXX. Listed email addresses print as entered.
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Note: Some reports do not allow you to change the unlisted options.