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Scheduling Wizards

Event Online Registration

Create an online form that parishioners and others use to suggest events at certain facilities. From those suggestions, you can create the events you want to host.

Diagram showing the steps of event online registration: 1) In Facility Scheduler, you create an HTML form for your parish's website; 2) A parishioner or other person fills out the registration form on your website, and an entry with the event request information is generated in our secure web server; the person receives a confirmation email; 3) In Facility Scheduler, you pull data from the web server into a new event record.

Create a Web Registration Form

Create a registration form for your parish's website. When people complete the form, the registration data is saved to our secure web server.
Attention: You should create a new form any time you mark a facility inactive or change any facility information in the program.
  1. On the Information tab, click Scheduling Wizards > Event Online Registration.
  2. Select Create Web Registration Form, then click Next.
  3. Read the process description, then click Next.
    Note: Note that this process creates a Read Me file, as well as HTML, CSS, and JavaScript files. You'll copy these files and send them to your website manager.
  4. Enter the information to display on the form.
    1. Enter the form name and brief introduction to display at the top of your web form.
    2. Select whether to center align or left align your introduction text.
    3. If you'd like, select a picture (such as your parish logo) to display on your form.
    4. Select the facilities that you want to allow people to request for their event.
    5. Preview the form to ensure it looks the way you want it to. Click Next.
  5. Enter the email address of the person to notify after someone registers an event online. Typically, this is the person who schedules events.
  6. Compose the email that confirms the event information was sent to your parish.
  7. If you want to redirect to another webpage after submitting the form, enter the URL. Enter the number of seconds to show the confirmation page before redirecting.
    Tip: Enter 0 seconds to go directly to the webpage without showing confirmation.
  8. Click Next.
  9. Select to store or transfer the web form files, then click Finish or Transfer.

After the files are created, copy them and have your website manager put the form on your website. As people fill out the form, the person you entered as the "Notice Email Address for Your Church" receives an email.

Check and Process Registrations

You receive an email when people submit the online event registration form. You can then view registrations, add new events, or update existing events.

  1. On the Information tab, click Scheduling Wizards > Event Online Registration.
  2. Select Check and Register Events, and click Next.
  3. Select the event(s) you want to schedule.
    Note: If you don't intend on scheduling a requested event or no longer need a registration form, select Delete Form to delete it from the web server once you finish the process.
  4. Review the details for the event you're scheduling, and make any necessary selections or changes.
  5. To match this event's contact with an existing record, click Find a Contact and select the contact. Then, select which data to use. Differences show in blue text, and they change to green text once you've made a selection. Click Next.
  6. When you're ready to process the registrations, click Next.
  7. If you're scheduling a simple event, the Simple Event Scheduling wizard displays. If you're scheduling a recurring event, the Recurring Event Scheduling wizard displays. The information entered in the web form displays.
  8. Since you're scheduling this event because of a request, click Enter Request Info, and enter the information. This information displays in the Request Details section of the Events window. Click Apply/OK.
  9. Click Next to step through the next few windows, editing any existing information as necessary.
  10. When you're ready to schedule the event, click Schedule.
  11. Click Next. From here, you can print a list or letter, or export the event to Google Calendar.
  12. When you're done, click Finish.
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Facility_Scheduler

Last updated: February 6, 2025

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