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Facility Scheduler User Guide

Set Up Special Days and Holidays

You can add noteworthy days to your calendars, such as staff birthdays and holidays. These can be helpful to know when scheduling events.

Example of a special day displaying in the Home window, on the Daily Schedule, and on the Monthly Calendar

Set up important dates manually (one-at-a-time) or automatically (for the entire year).

  1. On the Administration tab, click Special Days & Holidays.
  2. To add a date manually, click Add Date at the top.
  3. Enter a name for the special day or holiday.
  4. Enter or select a date or date range.
  5. If you want to set a calculation for next year, select an option from the drop-down list.
    Note: These predefined calculations cannot be modified or deleted.
  6. If you want to display an image associated with the special day or holiday, click the browse icon yellow folder and locate the image. To use the predefined image (if available) for this special day or holiday, click Use Default.
  7. Under Show on these Calendars, select which event calendars you want the special day or holiday to display on. To quickly select or clear all event calendars, click Mark All or Clear All.
  8. Under On Screen Calendars, select Mark in Color on Calendars if you want the special day or holiday to display with a blue background on calendars in your program. This indicates the date is special when scheduling events.
    Example of the blue colored background displaying on the calendar for a holiday
  9. Under Print in Color, select whether you want the special day or holiday to print in a banner on calendars. This can help it stand out when viewing calendars. Select the default color and font style for this day.
    Example of a banner displaying on the calendar for a holiday
  10. At the top, click Save.

Once you save, the list is reordered by date.

Set Up Special Days and Holidays Automatically

You can set up a future year's calendar automatically rather than entering each holiday manually.

  1. On the Administration tab, click Special Days & Holidays.
  2. In the navigation pane, click Auto Setup for New Year.
  3. Enter the date range you want to add special days and holidays in.
  4. Select how to set up your special days and holidays:
    • Repeat dates already in the list—Sets up dates for your date range based on items previously set up.
    • Select predefined dates—Sets up dates recognized as holidays and Holy Days.
  5. If you repeat dates already in the list, select whether to use the same pictures, colors, and calendars associated with each date.
  6. If you use predefined dates, select which list(s) to use dates from. Click View Dates to see the dates included in the list. Click Show on which Calendars to select which event calendars should use the list.
  7. Click Add/OK.

Remove Old Dates

You can remove special dates and holidays from a prior date range. We recommend periodically removing old dates you no longer need.

  1. On the Administration tab, click Special Days & Holidays.
  2. At the top, click Delete Date.
  3. Click Remove Dates from a Prior Year.
  4. Select the special days or holidays you want to remove.
  5. Click Delete/OK.
Getting Started
Facility_Scheduler

Last updated: October 29, 2024