Equipment
- Equipment is a record for equipment available as part of an event.
- Common Equipment may be chairs, tables, projectors, whiteboards, etc.
- Equipment can be associated with various events.
- Equipment records can be created/edited in Facilities > Equipment.
- For Equipment that isn't tied to a specific Room, we recommend creating a "Mobile" Room and associate all your mobile Equipment with it.
Equipment Fields
- Equipment Name: The friendly name for your Equipment.
- Date Acquired: Date Equipment was acquired.
- Equipment Type: The type of Equipment it is (chair, table, etc.), Equipment Type values can be edited in System Lookups.
- Room: The Room associated with the Equipment, where the Equipment is available.
- Model Name: Optional tracking of model information.
- Serial Number: Optional tracking of the serial number.
- Inventory Number: Optional tracking of the inventory number.
- Bookable: Set to Yes if you want this Equipment available for Users to reserve.
- Separately Insured: Optional tracking of insured status.
- Purchase Price: Optional tracking of the purchase price.
- Date Retired: Optional date for tracking end of use.
- Equipment Coordinator: The staff or volunteer who oversees the use of the Equipment.
- Auto Approve: Set to Yes if you want the reservation of the Service to skip any approval Process.
- Quantity: The quantity of this piece of equipment that exists (e.g. there are 5 portable dry erase boards). This should be used for identical equipment to reduce duplicate Equipment records. This field is required.