home

MinistryPlatform

RealmRealm AccountingMinistryPlatformeGivingPDSACSConnectShepherdGrowth MethodHeadMasterRefresh WebsitesTrust CenterGo MethodMissionInsite
RealmRealm AccountingMinistryPlatformeGivingPDSACSConnectShepherdGrowth MethodHeadMasterRefresh WebsitesTrust CenterGo MethodMissionInsite

What would you like to know more about?

Show Contents

Show Page Sections

thumbnailMinistryPlatform

Event Management

Posting Attendance

There are a lot of ways to track event attendance in MinistryPlatform. Which method should you use? That depends on who is posting attendance, when attendance is being posted, and what resources are available.

Check-In

Attendance is posted automatically when someone checks in using Check-In. This attendance is always posted against the selected individual's Participant record, and may be connected to one of that individual's Group Participant Records as long as the group was associated with the Event.

Group Attendance Tool

This option is ideal for marking attendance for Events that have Groups associated with them. Check out Group Attendance Tool for more information.

Roll Scan

With the Roll Scan Attendance Tool, you can take group-based attendance using a barcode reader. Check out Roll Scan Attendance Tool for more information.

GroupLife

GroupLife allows Group Leaders to take attendance without accessing the Platform. It's perfect for Small Groups or Adult Sunday School Classes.

If none of these options are available, you can mass assign attendance, or manually post attendance from an Event record or from a Participant record.

Mass Assign Attendance from the Event Participants Page

  • This approach requires Assign rights on the Event Participants page.
Mass-assigning attendance is a quick option for attendance posting when people have registered before the event.
Important: Assign with care! This is a powerful tool and should be used cautiously, as undoing a hasty assignment can be time-consuming and potentially costly. This functionality should be limited to users who are trained to use it wisely and correctly.
  1. Go to People Lists > Event Participants.
  2. Clear any current/unsaved selection. (The bottom right corner of the screen should read "0 Selected" before you proceed.)
  3. Search for and select the Event Participant records.
  4. Click Assign.
    1. Select the checkbox next to Participation Status.
    2. In the Participation Status drop-down list, select 03-Attended.
    3. Click Save.
    4. Confirm the assignment.
  5. Clear your selection.

Post Attendance from an Event Record

This is the simplest form of attendance posting. But this approach isn't useful for posting attendance that is also linked to someone's Group record (in this case, the Group Attendance Tool, Check-In, or My Groups are better options).
  1. Go to the Events page.
  2. Go to the Participants sub-page, and either:
    • Edit the registrant records already there (change from 02-Registered to 03-Attended).
    • Click the plus symbol to post attendance for one person.
    • From the Action Menu, select Add Participants to post attendance for a selection of people (which you may have already previously created on the Participants page).

Post Attendance from a Participant Record

Attendance history can be viewed and edited under a specific individual's Participant record. This approach is relatively rare but is an option nonetheless.
  1. Go to the Participant record.
  2. Click the Events sub-page, and either:
    • Select the plus symbol to post attendance for this person at one Event.
    • From the Action menu, select Add Events to post attendance for this person at many Events.
MinistryPlatform
portal

Last updated: May 17, 2024