Event Series
You can create a series of events by copying the initial event. Event series can be configured different ways, so pick the one that works best for your church!
- Series: Multiple Events that are related to and copied from each other.
- Multi-day Series: A single event that spans multiple consecutive days, like a retreat or seminar.
- Recurring Event Series: An event that happens on a regular schedule but not consecutively. For example, a Bible Study or prayer group that meets every Tuesday morning or the first Monday of every month.
Create an Event Series
The event series is created. Depending on whether you chose to include and update the current record, the event that displays may not be the event you started with.
To view all the events in a series, reference the View Example: Events in Series and modify the example to fit your needs.
Edit an Event Series
Extend an Event Series
You may need to extend an existing event series to include additional occurrences connected to the original series. For example, you need to schedule another four instances of an event in the same recurrence pattern. Or you may want to add another recurrence pattern for the series. For example, you have an event that occurs every Monday and Friday, and you want that same event to occur every other Wednesday as well. You can do this by copying an existing record.
New events are added as long as the same event doesn't already exist, unless you allowed duplicate occurrences.
- Open one of the events in the series.
- From the Actions menu, select Copy.
- Click the ellipsis button to the right of the Recurrence Pattern box.
- If you're extending the existing series, confirm the pattern and select a new number of occurrences or end by date.
- Otherwise, to extend the series with a different pattern, click Add Recurrence Pattern. Click Save & Add Another to create multiple patterns. Once you've defined the patterns you want, click Save.
- Click Extend Current Series.
- If you want an Event record to be added when the same event already exists, select Allow Duplicate Occurrences.
- Click Copy Record.
Delete an Event Series
Event Series and Registration
If your multi-day event includes registration, you can set the Register into Series field to Yes to activate a routine to register a participant into all events in the series automatically. Remember, though, the Register into Series option should only be used for a multi-day series.
Set the first event in series to have a Registrant Message (if needed) and the Product. The subsequent events should NOT have a Registrant Message or Product set. Instead, in the External URL field paste in the Event Registration for Day Event.
This way, everyone will get registered for the first day and then the Routine will add them for the subsequent events. If there are options to register for just one of the days at a lower price, the best practice is to use product option groups and manage that as Groups associated with different Event days.
Create Past Recurring Events
In certain cases, you may need to create a series of past events in order to record Attendance or Event Metrics. In those cases, begin with the date that is furthest back in history and then create the series moving forward as you would a regular series of Events.