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Schedules

Create a Schedule

Create a new schedule for a team.

You can create a schedule for an existing event or an activity that's outside of an existing event.

Create a Schedule for Administrators

Create a new schedule for a team as an administrator.

  • Only available to administrators and users who have the Manage Schedules permission.

  1. In the top-left corner, click your ministry hub then Realm. Then click Volunteers > Serving Teams.
  2. Click the name of the team.
  3. Click the Schedules tab, then click +Create Schedule.
  4. Enter your schedule's name.
  5. Add one or more serving times. You can drag and drop serving times to reorder them.

    • To create a serving time based on a group event that already exists, click Add Existing Event. Enter the name of the event's group, then select the event from the drop-down menu.

    • To create a serving time that's not associated with an existing event, click Add New Serving Time. Enter the information about the serving time, then click Add.

  6. Enter the number of volunteers that you need for each role. To remove a role from the schedule, click the ellipsis iconand select Remove.
  7. Select a start and finish time for the role if the serving time is different from the event's time. For example, you may want volunteers to arrive 15 minutes early. The start/end times you assign here will apply to all event dates, but you can adjust the times as needed on the Assignments tab.
  8. Select a start and end date for your schedule.
  9. In the Other Settings section, select whether you want to allow volunteers to add themselves to the schedule, volunteers to choose their own replacements, and whether volunteers are auto-accepted when assigned to a schedule.
  10. To save the schedule, click Save & Close. Or, if you want to begin assigning volunteers to the schedule, click Save & Start Assigning.

Create a Schedule for Leaders

Create a new schedule for a team as a leader.

  • Only available to team leaders who have the Manage team schedules permission.

  1. In the top-left corner, click your ministry hub then Connect. Then click Serving.
  2. Click the team's name to view the leader dashboard for that team.
  3. In the Volunteer Scheduling section, click Manage volunteer schedules in detail.
  4. Click Create Schedule.
  5. Enter the schedule's name.
  6. Add one or more serving times. You can drag and drop serving times to reorder them.

    • To create a serving time based on a group event that already exists, click Add Existing Event. Enter the name of the event's group, then select the event from the drop-down menu.

    • To create a serving time that's not associated with an existing event, click Add New Serving Time. Enter the information about the serving time, then click Add.

  7. Enter the number of volunteers that you need for each role. To remove a role from the schedule, click the ellipsis icon and select Remove.
  8. Select a start and finish time for the role if the serving time is different from the event's time. For example, you may want volunteers to arrive 15 minutes early for event setup. The start/end times you assign here will apply to all event dates, but you can adjust the times as needed on the Assignments tab.
  9. Select a start and end date for your schedule.
  10. In the Other Settings section, select whether you want to allow volunteers to add themselves to the schedule, volunteers to choose their own replacements, and whether volunteers are auto-accepted when assigned to a schedule.
  11. To save a draft of the schedule, click Save & Close. Or, if you want to begin assigning volunteers to the schedule, click Save & Start Assigning.
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Last updated: July 11, 2023