eSpace Events Management
eSpace Integration
eSPACE's Church Facility Management software can help you more efficiently manage - and steward - your facilities all while leveraging and updating your MinistryPlatform data! This integration is a one-way sync from eSPACE to MinistryPlatform including Event Title, Event Type, Congregation, Program, Primary Contact, Minutes for Setup/Teardown, Event Start Date/End Date, and Visibility Level.
Field Mapping
Cost
There is no charge from ACS Technologies for configuring the integration.
Fees from eSPACE will be assessed as per each church's individual contract agreement.
MinistryPlatform Changes
Once configured, you will see MinistryPlatform database (mapping table).
in yourBest Practice
Outside of Check-In and registration Products, lock down Events in MinistryPlatform to read-only. All Event changes should flow from eSPACE.
Integration Considerations
These fields DO sync as part of the Integration from eSPACE to MinistryPlatform:
- Event Name
- Event Description
- Event Type
- Congregation
- Program
- Event Start Date/Time
- Event End Date/Time
- Setup Time
- Teardown Time
- Status (if Cancelled)
- Public
- Contact Name / Event Owner
- Contact Email
- Contact Phone
- Spaces
These fields DO NOT sync as part of the Integration from eSPACE to MinistryPlatform:
- Location
- Number of People (Participants Expected)
- Event Attachments (under Optional Settings)
- Public Calendar Image (under Optional Settings)
- Resources (Equipment)
- Services (Event Services)
Things that don't exist in eSPACE that are /can be crucial to Event Management in MinistryPlatform and will require some attention once you sync your Events:
- Groups
- Rooms & Groups *
- Meeting Instructions
- Registration Details under Public Website Settings
- Check-in information
* Since Rooms & Groups aren't part of the integration (aside from reserving the Space/Room), you may need to go to the Event in MinistryPlatform and add everything else. It may be easier to copy an old Event, using the Copy feature, and grab the Rooms & Groups that way. This will be up to each individual church.
Watch & Learn
Troubleshooting
- Once an Event series has an Event Participant, the recurrence pattern can no longer be changed in eSpace.
- When canceling/deleting instances in eSPACE, doublecheck to be sure that the cancellation syncs to the Platform under the occurrence tab of the event in eSPACE.
- When data has been entered manually into events in the Platform in the Location or Meeting Instructions fields, and a sync occurs from eSPACE to MinistryPlatform, double check to be sure the data didn't get overwritten.
Support
Support is provided by eSPACE at support@smartchurchsolutions.com.
See Also
Step 1: MinistryPlatform Support
- An account with eSPACE must be established before the integration with MinistryPlatform can be configured.
Step 2: In the Platform
Step 3: in eSpace
You will now be ready to begin using the integration to sync eSPACE events into MinistryPlatform.
Existing eSPACE Users - It is important that ALL Rooms are spelled exactly the same (including spaces) in both systems to prevent duplicates from being added to eSPACE.