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Managing Donations

Non-Cash Donations

If you receive a non-cash donation, such as a vehicle or stock gift, you can add the donation using the Batch Manager Tool (BMT) or by manual entry in MinistryPlatform.

Per IRS regulations, you should not designate a value on a contribution for non-cash assets. As such, all non-cash donations will display as a 0.00 entry on the donor statement, even if you apply a value to the donation. You must apply a value for it to offset a pledge balance and for internal reporting. If needed, you may enter a note on the donation about what was given (for example, ten shares of ABC stock).

Enter a BMT Asset Donation

  1. Open the Batch Manager Tool.
  2. Click New.
  3. Enter the batch properties. The payment type will be Non-Cash/ Asset.
  4. Click Create.
  5. Add your donations and distributions.
    Tip: For more specific instructions, see Manual Donations.
  6. When you're ready, finalize the batch.
  7. In the Platform, go to Contributions > Batches, and create the Deposit record.
  8. Go to Contributions > Deposits, and manually edit the Deposit record:
    1. Set Exported to Yes.
    2. If needed, add a note in the Notes field explaining why you did not actually export it.

Enter a Manual Asset Donation

  1. In the navigation menu, click Contributions > Donations.
  2. Create a Donation record with the payment type of Non-Cash/Asset.
  3. Create a donation distribution, and assign the gift to the appropriate program.
  4. Enter a description of the property donated in the Donation record's Notes field.
  5. Enter a value, if needed. Non-Cash/Asset payment type have Omit Amount on Statement set to Yes. You can't change this. Thus, non-cash gifts listed on a statement display with no dollar value and won't affect the overall giving total. You might want to enter the value if you need to offset a pledge.
  6. Since this item doesn't need to flow through to your accounting system, you can put it in a batch by itself. You can then create a deposit for that batch and manually edit the Deposit record (on the Deposits page):
    1. Set Exported to Yes.
    2. If needed, add a note in the Deposit record's Notes file explaining why you did not actually export it.
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Last updated: January 2, 2025