Non-Cash Donations
If you receive a non-cash donation such as a vehicle or stock gift, you can add the Donation using the Batch Manager Tool (BMT) or by manual entry in MinistryPlatform.
Per IRS regulations, non-cash assets should not be designated with a value on a contribution statement, thus all non-cash donations will appear as a 0.00 entry on the Donor statement even if you apply a value to the Donation. Applying a value is necessary for it to offset a Pledge balance and for internal reporting. If needed, an organization may enter a note on the Donation about what was given (for example, ten shares of ABC stock).
Enter a BMT Asset Donation
- Open the Batch Manager Tool.
- Click New.
- Enter the Batch Properties. Payment Type will be Non-Cash/ Asset.
- Click Create.
- Add your donations and distributions. (For more specific instructions, see Manual Donations.)
- When you're ready, finalize the batch.
- In the Platform, go to , and create the Deposit record.
- Go to , and manually edit the Deposit record:
- Set Exported to Yes.
- If needed, add a note in the Notes field explaining why you did not actually export it.
Enter a Manual Asset Donation
- In the navigation menu, click . Create a Donation record with the Payment Type of Non-Cash/Asset.
- Create a Donation Distribution, and assign the gift to the appropriate Program.
- Enter a description of the property donated in the Donation record's Notes field.
- Enter a value, if needed. Non-Cash/Asset Payment Type have "Omit Amount on Statement" set to Yes (this cannot be modified), thus, non-cash gifts listed on a Statement display with no dollar value and won't affect the overall giving total. You might want to enter the value if you needed to offset a Pledge.
- Since this item doesn't need to flow through to your accounting system, you can put it in a batch by itself. You can then create a deposit for that batch and manually edit the Deposit record (on the Deposits page):
- Set "Exported" to Yes.
- If you'd like, add a note in the Deposit record's Notes file explaining why you did not actually export it.