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Managing Donations

Non-Cash Donations

If you receive a non-cash donation such as a vehicle or stock gift, you can add the Donation using the Batch Manager Tool (BMT) or by manual entry in MinistryPlatform.

Per IRS regulations, non-cash assets should not be designated with a value on a contribution statement, thus all non-cash donations will appear as a 0.00 entry on the Donor statement even if you apply a value to the Donation. Applying a value is necessary for it to offset a Pledge balance and for internal reporting. If needed, an organization may enter a note on the Donation about what was given (for example, ten shares of ABC stock).

Enter a BMT Asset Donation

  1. Open the Batch Manager Tool.
  2. Click New.
    1. Enter the Batch Properties. Payment Type will be Non-Cash/ Asset.
    2. Click Create.
  3. Add your donations and distributions. (For more specific instructions, see Manual Donations.)
  4. When you're ready, finalize the batch.
  5. In the Platform, go to Contributions > Batches, and create the Deposit record.
  6. Go to Contributions > Deposits, and manually edit the Deposit record:
    1. Set Exported to Yes.
    2. If needed, add a note in the Notes field explaining why you did not actually export it.

Enter a Manual Asset Donation

  1. In the navigation menu, click Contributions > Donations. Create a Donation record with the Payment Type of Non-Cash/Asset.
  2. Create a Donation Distribution, and assign the gift to the appropriate Program.
  3. Enter a description of the property donated in the Donation record's Notes field.
  4. Enter a value, if needed. Non-Cash/Asset Payment Type have "Omit Amount on Statement" set to Yes (this cannot be modified), thus, non-cash gifts listed on a Statement display with no dollar value and won't affect the overall giving total. You might want to enter the value if you needed to offset a Pledge.
  5. Since this item doesn't need to flow through to your accounting system, you can put it in a batch by itself. You can then create a deposit for that batch and manually edit the Deposit record (on the Deposits page):
    1. Set "Exported" to Yes.
    2. If you'd like, add a note in the Deposit record's Notes file explaining why you did not actually export it.
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Last updated: July 12, 2024