Configure Events
From the Platform, create events with the correct dates and times and/or review and modify existing events.
- On the Rooms & Groups tab, add any rooms and groups that leverage Check-In Kiosk and/or Classroom Manager.
- Ensure the events have Allow Check-in set to Yes.
Tip: Create your first event of the series and add all your rooms and groups on the Rooms & Groups tab. Then, copy your event for the appropriate recurrence. Be sure to copy the Rooms & Groups tab when you copy the event.
If you already created your event series, use the Event Rooms & Groups Tool to update rooms and groups across the series.
Event Fields Related to Check-In Suite
Check-In Suite uses Events in MinistryPlatform as the basis for a Check-In Kiosk and/or Classroom Manager sessions. Each Event has fields specific to Check-In Suite that you must set correctly for an Event to display in Check-In Suite.
- Allow Check‐In
- If Yes, Check-In Suite is enabled for the Event.
- Ignore Program Groups
- Deprecated. Check-In Suite no longer uses Program Groups.
- Prohibit Guests
- Deprecated. Check-In Suite no longer uses Program Groups. To prohibit guests in Check-In Suite, use the Search Results setting.
- Early Check‐In Period
- The number of minutes before the start of an Event when individuals can begin to check-in to an event. If left blank, the default reigns (60 minutes). You can set check-in to begin 24 hours (1,440 minutes) prior to the start of an Event.
- Late Check‐In Period
- The number of minutes after the Event's Start Time when individuals can continue to check in to an event. If left blank, the default reigns (30 minutes). Unattended Mode honors this value, but Attended Mode does not.
- Search Results
- Dictates how Expected Participants and Guests appear in search results in Check-In Kiosk and enables or disables allowing Guests to check in.
- Congregation
- Dictates which events display with the congregation filter applied.
Adding Participants
There are several ways to add event participants in Check-In Suite. You can do this automatically at the time of the event using the Check-In Kiosk, or you can manually post attendance using a variety of other MinistryPlatform tools and applications. For more information, see the following topics:
Sample Event Settings
You can configure the event settings related to Check-In Suite to support a variety of events.
Note: The group each participant belongs to (not the event) determines their room and what name tags they need.
Weekly Programs
- Description: Includes Sunday Services. Most participants are in Groups to facilitate recurring Check-In Kiosk sessions.
- Event Settings:
- Allow Check-In: Yes
- Search Results: Allow Guests (Show Everyone); Allow Expected Only (Show Everyone); Allow Expected Only (Show Expected Only) depending on approach.
- On the Rooms & Groups tab of the Event, add the rooms and groups you want to allow check-in for.
Drop-In Events
- Description: All active participants in MinistryPlatform can check in.
- Event Settings:
- Allow Check-In: Yes
- Search Results: Allow Guests (Show Everyone).
- Late Check-In Period: If needed, you can set a long late check-in period if it's they type of the event where people come and go throughout the event period (for example, an open house).
RSVP Events
- Description: Only pre-registered individuals (who already have an Event Participant record) can check in at a workstation in Unattended Mode.
- Event Settings:
- Allow Check-In: Yes
- Search Results: Allow Expected Only (Show Everyone); Allow Expected Only (Show Expected Only) depending on approach.
Ongoing Events
- Description: Create daily Events like "office guest". The goal is to know someone came and to give them a name tag.
- Event Settings:
- Allow Check-In: Yes
- Search Results: Allow Guests (Show Everyone).
- Late Check-In Period: If needed, you can set a long late check-in period if it's they type of the event where people come and go throughout the event period (for example, an open house).
Volunteer Check-In Events
- Description: Individuals check-in based upon their ministry team and role in a specific event.
- Event Settings:
- Allow Check-In: Yes
- Search Results: Allow Expected Only (Show Everyone); Allow Expected Only (Show Expected Only) depending on approach.
- Set up each group participant with the appropriate group role.
- On the Rooms & Groups tab of the Event, add the rooms and groups you want to allow check in for.