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Making Corrections

GL Corrections

This article describes how to make a correction when there is an impact to General Ledger.

Correct the Programs Assigned to Donation Distributions

Let's say a donor received their statement and noticed that three gifts of $100 each were credited to the wrong ministry program. The donor would like you to correct the donations. Since each program credits a different income account on the church's General Ledger, the General Ledger is impacted by this change.

Create an Adjusting Batch

Note: We recommend using the Batch Manager Tool to make this GL correction.
  1. Create a new batch with a $0 total.
  2. Create your donation entries (assigned to the correct donor) with two distributions:
    • One with a negative amount to the incorrect program
    • One with a positive amount to the correct program
    -$300 to the tithes program, and $300 to the missions program.
  3. Finalize, deposit, and export to your General Ledger as you normally would.

Create the Records Manually

  1. Create a manual donation for $0.
  2. Create two offsetting Distribution records ($0 total).
  3. Create a Batch and Deposit record for this $0 donation.
  4. Export to your accounting system as you normally would.

You can use a similar approach for any donation that you must enter into MinistryPlatform that you don't need to export to your accounting system.

NSF Checks

To handle a non-sufficient funds (NSF) check, you must create an offsetting entry in MinistryPlatform and then process that entry through to the GL system so that you create a negative deposit that matches the withdrawal that displays on the bank statement. Read more on NSF Donations.

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Last updated: March 25, 2025