Manage Core Accounts
As the heartbeat of your general ledger, your chart of accounts always lives and breathes. Even after you've organized it, core accounts you need to adjust or delete become more visible. Do what you must to keep it tidy!
You must have accounting administrator permissions to perform this task. See Accounting Roles and Permissions for more information.
This task is for managing core accounts in your chart of accounts. If you're currently viewing your core accounts in the Segments section of Realm Accounting, see Manage Segment Entries.
- In the top-left corner, click your ministry hub then Accounting. Then click .
- Click
beside a core account and select one of the following:
- Edit Account
- Delete Account— You cannot delete a core account that currently has activity, but you can make it inactive instead.
- If you edit, make any necessary changes, and click Save. If you delete, click Delete again to confirm. Or click Make Inactive to deactivate the account if it has activity.
Add a Core Account to the Chart of Accounts
Add a core account directly to your chart of accounts.
- You must have accounting administrator permissions to perform this task. See Accounting Roles and Permissions for more information.
- Click Note: The heading or subheading determines which account types you can select. Make sure you're adding a core account to the appropriate heading before moving forward.
Account Segments Field Descriptions
Detailed information that could be helpful while you set up your account segments.
- Code
- Each fund, core account, department, and additional segment will have a unique code. The number of required digits is determined by what you select in Accounting Settings. As you set up core accounts, use the list of codes on that page as a guide.
- Name
- Operating Savings Account or Worship Media are examples of how you may want to describe a core account or a department name.
- Short Name
- The shorter, abbreviated name will be used in reports and when you are entering transactions. For example, if the account name is American Bank Savings, the short name could be AB Savings.
- 1099 Box
- 1099 boxes can be assigned to expense accounts. They automatically apply to 1099 vendors that use those accounts.
- Cash Flow Line
- Cash flow lines organize your accounts within the appropriate categories by how they're used.
- Operating — Includes routine transactions with vendors and employee payments
- Investing — Includes transactions involving the purchase or sale of long-term assets
- Financing — Includes transactions related to church funding through debt and donations
- Account Type
-
The following account types display on your Statement of Financial Position report:
- Assets — Cash, Accounts Receivable, Fixed Assets, Accumulated Depreciation, Other Current Assets
- Liabilities — Accounts Payable, Taxes Payable, Other Current Liabilities, Long Term Liabilities
- Net Assets — Unrestricted Net Assets, Temporarily Restricted Net Assets, Permanently Restricted Net Assets
The following account types display on your Statement of Activities report. At the end of the year, these close to a selected Net Asset account from the list above:
- Revenues — Income, Other Income, Gain on Sale of Asset
- Expenses — Expense, Other Expense, Loss on Sale of Asset