Printing and Posting Checks in Accounts Payable

You can print and post check for year-end in ACS.

Before you begin printing and posting checks, make sure that all invoices received are entered in ACS, posted in the correct month, and posted to the correct posting period

Printing Checks

Just as you want to enter and post all invoices that you have received, you also want to print any checks for the current year.

Be careful with check dates, especially if you print checks in January and want the checks to print with a December date. ACS automatically assigns the current date as the check date. If you don't need to change the date that prints on the check, follow the usual procedures.

  1. Under Manage Records, click the Transactions tab.
  2. Select Accounts Payable Checks in the drop-down list and click Go .
  3. Click Pay Invoices.
  4. In the Check Date field, select the desired date in the calendar.

Posting Checks

After you print your check with the correct date, be sure to post them to the correct period.

In most cases, you want the posting period to match the date of the check. For example, if you printed your checks with a date in December 2015, you want to post them to the accounting period of 12/2015.

ACS automatically sets the posting period to the current Accounts Payable month and year. If you have not closed the month of December 2015 in Accounts Payable, your checks still post to the year 2015 in General Ledger. However, if you have closed the month of December in Accounts Payable, you must change the posting period before you post the checks.

  1. Under Manage Records, click the Transactions tab, then select Accounts Payable Checks in the drop-down list, and click Go .
  2. Click Pay Invoices.
  3. Make the desired selections and click Process Checks.
  4. Click Print/Post Checks.
  5. In the Month and Year date boxes, select the correct posting period.