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Transactions

Manage Posted Transactions

Edit or void a posted transaction.

  • You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.
Posted transactions limit you to what you can edit, and the type of transaction you edit depends on what you see. At most, you can edit the date, reference number, department, custom segments, comment, project, and description. You cannot delete a posted transaction, but you can void it. A reversing entry is automatically posted after you void. You can edit a reversing entry's date and nothing more.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. On the Posted tab, click the ellipsis icon beside an open transaction, and select one of the following:
    • Edit
    • Void
  3. If you edit, make any necessary changes and click Save. If you void, select the date the transaction was voided and enter a reason for the void. If you want to enter a transaction to replace the void, click Void & Enter New Transaction. Otherwise, click Void.

Add or Remove a Posted Transaction from Bank Reconciliation

Add or remove a transaction from bank reconciliation depending on what you see on your bank statement.

  • You must have accounting administrator, bank reconciliation, or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. Click Posted.
  3. Click within a vendor's detail box to expand it.
  4. Depending on what you want to do with the transaction, click Add to Bank Reconciliation or Remove from Bank Reconciliation.
    Note: If a transaction has already been reconciled, the option to add or remove is unavailable.

Copy and Create New Transactions

Copy and create a new transaction from one you've already posted.

  • You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

Need to make a one-time recurring transaction? Copy and create a new transaction from one you've already posted. This transaction will be an exact copy, with the exception of the date, and will display in your open transactions. You cannot copy voids, reversing entries, closing entries, beginning balances, or payroll.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. Click Posted.
  3. Select the transactions you want to copy.
    1. If you want to copy all of them, select the check box to the left of Date/Ref.
  4. Click Select an action... and select Copy & Create New Transactions.
  5. Enter the Transaction Date and click Copy & Create New Transactions.
  6. Copied transactions will display in the Open tab.

Export Transactions to a CSV

Export transactions to CSV to create your own report comparisons with the data.

  • You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.
Export transactions to view detailed information and a breakdown of account segments and their amounts.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Transactions > General Ledger.
  2. Click either Open or Posted.
  3. Select the transactions you want to export.
  4. Click the printer icon, and select Export Transactions (.csv).
Realm Accounting
Payroll

Last updated: August 12, 2024

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