Checking in to Big Events
Guidelines for an efficient check-in process at large-scale events, including staff, station setup, equipment configuration, and on-site registration.
When hosting a big event, there are a few special considerations to ensure an excellent check-in experience:
- Recruit a couple of people to help during the event who have experience with check-in. They can guide inexperienced team members with minimal training.
- Determine where to put check-in stations and how many are attended or unattended.
- You may need additional check-in stations for your big event. Remember, any laptop will do!
- Before the event, you need to configure and test a printer to work with any new stations.
- If you want to allow people to register or pay at the door, make sure someone knows how to use the check-in system's Add/Edit Family feature to register people who arrive for the event.
- Ensure each printer has enough labels.
- Volunteers at your event can also check-in. Their ability to check-in on their own from an unattended station depends on whether you did one of two things:
- Registered the person for the event.
- Added them to a Group that you then associated with the event.