Generate Checks

Generate and print checks to pay your vendors.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select Check as your Payment Method.
Select the invoice(s) you want to print and click Start Run.
Click Print Checks.
A preview of your checks displays.
Click the printer icon for a physical copy, or click Download for a PDF.
1. If your checks didn't print correctly, click Reprint.
2. Enter the check number you want to start with as well as a new starting number.
3. Click Reprint.
Click Post.
Review the check run's information, and click Post again.
A preview of your check register report displays.
Click the printer icon for a physical copy, or click Download for a PDF.
Note: To generate a credit, you must select it with invoices from the same vendor.
The credit will remain in the list until you've collected enough invoices from that vendor to exceed the credit amount. If you still need to pay invoices to the vendor despite the credit, generate payments for them separately.

Generate Bill Payments

Enter a bill payment.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select Bill Pay as your Payment Method.
Select the invoice(s) you want to record and click Generate Payments.
Your recorded payments will display in the Posted Transactions tab.
Note: To generate a credit, you must select it with invoices from the same vendor.
The credit will remain in the list until you've collected enough invoices from that vendor to exceed the credit amount. If you still need to pay invoices to the vendor despite the credit, generate payments for them separately.

Enter charges to a credit card.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select Credit Card as your Payment Method.
Select the invoice(s) you want to record and click Generate Charges.
Your generated charges display in the Posted Transactions tab.
Note: To generate a credit, you must select it with invoices from the same vendor.
The credit will remain in the list until you've collected enough invoices from that vendor to exceed the credit amount. If you still need to pay invoices to the vendor despite the credit, generate payments for them separately.

Enter payments via debit card.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select Debit Card as your Payment Method.
Select the invoice(s) you want to record, and click Generate Payments.
Your generated payments will display in the Posted Transactions tab.
Note: To generate a credit, you must select it with invoices from the same vendor.
The credit will remain in the list until you've collected enough invoices from that vendor to exceed the credit amount. If you still need to pay invoices to the vendor despite the credit, generate payments for them separately.

Enter an ACH payment.

To generate ACH payments for a vendor, you must set up and confirm their direct deposit information first.
You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select ACH Detail as your Payment Method.
Select the invoice(s) you want to pay and click Start Run.
Click Print ACH Stubs.A preview of your checks displays.
1. If your check stubs didn't print correctly, click Reprint.
2. Enter the check number you want to start with as well as a new starting number.
3. Click Reprint.
Click Create ACH File.
If the Effective Entry Date is incorrect, select a new one and click Create.
This automatically downloads a text file for you to upload to your bank.
CAUTION: Before moving forward, make sure this file uploaded successfully to your bank.
Click Post.
Review the check run's information, and click Post again.
A preview of your check register report displays.
Click the printer icon for a physical copy, or click Download for a PDF.

Enter payments that were made electronically.

You must have accounting administrator or the appropriate accounting specialist permissions to perform this task. See Accounting Roles and Permissions for more information.

In the top-left corner, click your ministry hub then Accounting. Then click Transactions > Invoices.
On the Unpaid tab, click Pay Invoices.
Select Direct Payment as your Payment Method.
Select the invoice(s) you want to record, and click Generate Payments.
Your generated payments will display in the Posted Transactions tab.
Note: To generate a credit, you must select it with invoices from the same vendor.
The credit will remain in the list until you've collected enough invoices from that vendor to exceed the credit amount. If you still need to pay invoices to the vendor despite the credit, generate payments for them separately.