Enter Wages and Master Paychecks

You can view all information about an employee's wages. On the Payroll tab, click Employees > Wages/Master Paycheck. After editing this information, you're prompted to log the changes in the Salary History.

Wages

Pmt. Method
Select if the employee is paid by paycheck or direct deposit.
Note: When you print paychecks, direct deposit checks display the phrase, "VOID DIRECT DEPOSIT," and the paystub displays the breakdown of wages and taxes. The cash account is credited and the other wage and tax accounts are affected, but no money is actually deposited in the employee's or employer's bank account. This is done through your bank's software. You are still responsible for transferring money into the cash account to cover direct deposit paychecks.
Annual Salary/Hourly Rate

Enter the annual salary or the hourly rate. This field depends on how you track employee hours.

Days Per Year/Hours Per Day

For salaried employees, enter the number of working days in the year. For hourly employees, enter the number of hours in each work day. This field depends on how you track employee hours.

Daily Rate

Displays the daily pay for an employee based on information entered in the Annual Salary/Hourly Rate and Days Per Year/Hours Per Day fields.

Payments Per Year

Displays how many times an employee is paid in one year, depending on data selected for the Pay Period. You can manually enter this amount for employees who don't work a full year. For example, teachers can have 10 pay periods per year.

Check Gross

View the check gross amount for salaried employees. This field depends on selections made in the Pay Period and Payments Per Year fields. Amounts in this window do not recalculate until you click Save.

Master Paycheck

The Master Paycheck grid lists an employee's paycheck information, including wages, deductions, allowances, taxes, and reimbursements.
Account Number and Account Name
Enter the account number and name to enter for.
  • Salaries are usually entered for an expense account.
  • Taxes are usually entered for a liability or payable account.
  • Benefits, deductions, and allowances can be entered either for an expense account or for a liability/payable account.
Type

Indicates whether an entry is a wage or deduction and which federal, state, or local tax table is used to calculate it.

A predefined list of master paycheck types is included in the program, but if you set up benefit or allowance plans and set up new state and local tax information, additional types are added. If you set up master paycheck types, they display in the list. The program uses your selected settings to calculate the paycheck amount.

The following master paycheck types count as wages:
  • Salary
  • Supplemental Earnings
  • Bonus
  • Vacation Pay
  • Sick Pay
  • Fringe

If you select Reimbursement as the type, the amount is added after net pay is calculated. If you select Deduction, the amount is deducted after net pay is calculated.

Fixed Amount and % Amount

Enter the fixed amount, the percentage amount, or neither amount, depending on the selected Type.

Some types accept an entry in the Fixed Amount field, some in the % Amount field, and other types do not accept an entry at all. For example, if the type is Federal-Married, it does not make sense to enter an amount or percentage. When a % Amount entry is made, how the amount is calculated depends on the selected type.

Freq.

Indicates when a wage or deduction does not apply for each period or if an entry doesn't apply when printing a paycheck. Leave this field blank if an entry applies to each paycheck.

The program uses the date of the last check printed in the Employment Information window. If you print an employee's paycheck for the first time or if you void the last paycheck, the program uses the employee's pay period and the pay period end date, which is entered during the Print Paychecks process.

The deduction occurs when:
  • The pay period is weekly and the paid-through date is within the first seven days of the month.
  • The pay period is biweekly and the paid-through date is within the first 14 days of the month.
  • The pay period is semi-monthly and the paid-through date is within the first 16 days of the month.
Frequency options include:
  • 2X Month—Apply the wage or deduction to the first two paychecks of the month. You can select this option if you have bi-weekly employees and you don't want the distribution line to apply when there is a third paycheck for the month.
  • Month—Apply the wage or deduction to the first paycheck of the month.
  • No—Never apply the wage or deduction to a paycheck. Select this option when you print a one-time check.
  • Quarter—Apply the wage or deduction to the first paycheck in the quarter.
  • Year—Apply the wage or deduction to the first paycheck of the year.
Insert, Line Delete, and Reorder

Arranges information in the grid.

Print Actuals Report

Prints a report on the calculation of an employee's actual.

View Actuals

View the selected employee's actual. Negative amounts display in parentheses. To return to normal view, click View Actuals again.