Group/Room Overview
The Group/Room Overview of the Check-In Suite Admin Console provides a snapshot of Group attendance and Room capacity.
Group Attendance
Each Group shows a breakdown by Room of:
- Males + Females = Totals
- Attendees + Leaders = Totals
Room Capacity
Each Room is labeled with the total Maximum Capacity value in parentheses near the Room title, based on the value set on the Room record, along with a color-coded percentage of capacity:
- Low (less than 20% capacity)
- Filling (20-70% capacity)
- Near Capacity (70-98% capacity)
- Full (>98% capacity)
To see Rooms and Groups for a specific Event when multiple Events are open for check-in, return to the Home page, select the Event, and then open the Group/Rooms Overview again.
Close Rooms
You can set Rooms to close automatically when it reaches max capacity. You can also manually close a room that is no longer available for check-in (perhaps a volunteer or two became unavailable). If you closed a Room and someone expected for the Event attempts to check in, the Event will be grayed out and say "Check-In Closed" to the right of the Event title.
Manual Close
To close a Room so that is no longer available for check-in, click the lock icon, and then click Yes to close the Room.
If the Room is already closed and you need to reopen it, click the lock icon, and then click Yes to reopen room. You can also make these changes from the Platform.
This status stores on the Groups & Rooms (Room Reservation) record, where you can set Closed to Yes or No.
Auto Close
If the Groups & Rooms (Room Reservation) record has Auto Close at Capacity set to Yes, the related Group or Room overview shows the auto close icon. When the Room record meets max capacity by the number of participants checked in, this Room closes and participants can't check in to it.
To turn off this option, click the auto close icon and then click Yes to disable auto close. The manual close option becomes available. You can't turn on auto close through Check-In Suite and you must turn it back on in the Platform.