Events and Programs
Groups & Events
-
Any Group record can be related directly to any Event record. When a Group is related directly to an Event, the following occurs:
- The Group can check into the Event using the Check-In system, as long as the Event Group's Closed field is set to No.
- The Group sees the Event on the Event Calendar found on the My Groups area of the Portal.
- The Group leader can take attendance through My Groups.
- Staff can post attendance for the Group after the Event using the Roll Scan Tool or Group Attendance Tool.
- Individuals can be added to a group from the Check-in system in Attended Mode.
-
Any single or recurring Event record created by a Group leader from the My Groups section of the Public Portal is directly related to their Group.
-
When copying an Event, the user can elect to copy the associated Group records. If the copy includes a recurring series, each of the Events in that series is associated with the Group.
-
The association between Events and Groups can be removed. See Remove a Group from an Event.
-
Reference Events & Groups and Rooms & Groups for more information about how Events relate to Groups.
Groups & Programs
-
Any Group can be related directly to any Program:
- This relationship implies that the Group is going to engage in some or all of the events hosted by the specified Program.
- By creating a list of Program Groups, the user can avoid managing a separate list of Event Groups for each Event.
-
It is acceptable for a Group to exist that is not associated with any Programs:
- Its usefulness might be for tracking ministry involvement and communicating with members of this Group.
- In the rare event that the Check-In system is used for this Group, it can be added directly to an Event.
-
This association can be seen on the Groups sub-page of a Program and on the Programs sub-page of a Group. If an Event is associated with a Program with Program Groups, these Groups do not show on the Groups sub-page of the Event record.