Notifications
Learn about item notifications in MinistryPlatform.
An Item Notification is a scheduled email associated with a View, Selection, or single Record.
- View Notifications can be created for any View that the authenticated user has access to.
- Emails are sent on a schedule.
- Emails contain a snapshot of the information at the time when the notification was sent.
- Email may be suppressed when a view contains no records.
- Selection or Record Notifications can be created for any single Record or Saved Selection that the authenticated user has access to.
- Notification emails are sent on a schedule or triggered by changes to a record in the Selection.
- Email displays the selected record(s) arranged according to the page's "All Records" view.
Note: Users who have opted out of bulk emailing (Bulk Email Opt Out is set to Yes) will still receive notifications that are set up to go to them.
Common Uses
- Visit the Database: Bob doesn't use the database every day, but once a month he needs to review specific information. He relies on a View Notification as his reminder.
- Save a Trip to the Database: Sally always needs to know certain facts on Monday about the weekend. She uses a View Notification to save her a trip into the database.
- Stay Aware of Changes in the Database: Steve is responsible for a certain set of volunteers. He would like to be apprised of any changes made to their Contact records and uses a Selection Notification to accomplish this.
- Track Volunteer Applications: Lisa is recruiting Welcome Team volunteers. She would like to know how many people have applied in the past 72 hours.
- Monitor Event Registrants: Brad wants to know how many children have been registered to attend Vacation Bible School.
- Review Name Changes: Alice reviews all name changes to make sure they weren't made in error and are appropriate.
- Notify of Weekly Giving Totals: George wants to know the weekly giving totals each Monday morning.
My Notifications
Your Notifications are listed on the Home page on the My Notifications tab. This is where you can modify or remove them. This page only shows the Notifications you have created. If you receive a notification that someone else set for you, such as a User Group notification, it does not display here.