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Employees

View an Employee's Pay History

Review pay history to view check details and totals to confirm this information.

  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the Pay History tab, select the date range of the checks you want to view. It displays Year to date by default.
  4. Select Include Voided to see any of this employee's checks that you previously voided.

Enter Employee Totals

Enter an employee's accumulated totals so far this year.

Enter either a year-to-date total or a transaction for each quarter to ensure this employee's W-2 is correct.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the Pay History tab, click Enter Totals.Existing jobs, adjustments, and tax locations for the selected range will display.
  4. Select the date range in which to enter totals. The end date will be assigned to the transaction and display on reports and tax forms.
  5. Enter the totals for this employee's pay, additions, contributions, deductions, and/or taxes.
  6. Click Save. This does not post to the general ledger.

Adjust Employee Totals

Adjust previously entered employee totals that require further editing.

  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the Pay History tab, click Adjust Totals.
  4. Select the date range in which to adjust totals. The ending date you select will be assigned to the transaction and display on reports and tax forms.
  5. Adjust the totals for this employee's pay, additions, contributions, deductions, and/or taxes. Your adjusted totals display in real time.
  6. Click Save. This automatically creates a transaction for the net difference.
    Tip:

    Reset All Changes

    As you make adjustments, if you need to revert this employee's totals to what they were before you began editing, click Reset All Changes. To confirm, click Continue.

Void an Employee's Paycheck

If an employee's check requires a correction, void it first.

There may be times where a correction needs to be made to what was printed on an employee's paycheck. If you need to print a new one, it's important that the original one is voided. If an employee has already cashed their check, there's no need to void. Review their pay history to determine how much to include on the following check.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the Pay History tab, click the ellipsis icon beside a check, and select Void.
  4. Select the date the void was issued, and enter a reason for the void.
  5. To confirm, click Void.

Edit a Payment's Void Date

Display the effective date of an employee's voided transaction.

  • You must be an administrator to perform this task. See Responsibilities for more information.
Tip: You can also do this on the Completed tab of Payroll Runs. Click the date containing the payment, and follow the steps here from where you select Include Voided.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Employees.
  2. Either click the employee's name, or click the ellipsis icon beside an employee and select Edit.
  3. On the Pay History tab, select the date range of the checks you want to view. It displays Year to date by default.
  4. Select Include Voided.
  5. Click the ellipsis icon on the same row as a payment and select Edit Void Date.
  6. Select a new void date.
  7. Click Save.
Payroll

Last updated: March 5, 2024

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