Factors to consider to apply a scholarship payment:

Ask yourself these questions while setting up your event and before taking registrations:

1. Will the scholarship be paid from a church budget or is there a cash payment from a third party to apply?
2. Will either the scholarship amount or the amount paid by the individual cover the minimum required by the Add A Payment tool?

Use the Add a Payment tool to apply a cash or check third-party scholarship payment designated to a specific person when:

1. It covers the entire event cost.
2. It is a partial payment for the event, but covers all of the product option cost.
3. It is a partial payment for the event and does not cover all product option costs, but it will be added after you put the event participant's payment in through the Add A Payment tool and that payment was enough to cover product option costs.

Use a fake record scholarship contact and the internal/scholarship payment type to process a scholarship from budget through Add a Payment tool when:

It covers the entire event cost:

1. It is a partial payment for the event, but covers all product option cost.
2. It is a partial payment for the event and does not cover all product option costs, but it will be added after you put the event participant's payment in through the Add A Payment tool and that payment was enough to cover product option costs.

Consider the following if you want to allow scholarship recipients to register online.

1. Will the person who needs a scholarship be able to register themselves online? If you expect other people to pay the full amount, the answer is no.
2. You can do this if you are comfortable accepting only a partial payment (a deposit) from any other registrants. Add a deposit price for your event and then collect balance due from everyone. The person who needs a scholarship can indicate this on your custom form or on a product option.
   Remember: This requires the person who wants a scholarship to pay the deposit and product option prices when they register. This means you would need to make the scholarship amount no more than the difference between the base price and the deposit.
3. Given the above, you may not want to complicate your product or follow-up with general event registrants to get a balance due. In those cases, make a note in the event description about how someone can apply for a scholarship and handle that process with a custom form, through email, or offline.

Accounting for Scholarships

• You may manually update your general ledger with the scholarship amounts, and then mark the scholarship payments with Processed set to Yes in the Platform.

  OR

• You may export the scholarship payments from the Platform using the same steps for processing your regular payments, and then adjust the general ledger entries as appropriate (for example, assigning it to a different fund, updating the bank account total, and so on).