Contact Record Fields
The Contact record has many fields separated into specific sections.
Note: Your church may have used Field Management to customize whether fields are required or hidden, have a default value, or display in a different section on the Contact record. So don't worry if the fields on your records look a bit different than this list.
Contact Information
- Mobile Phone
- The Contact's mobile phone number. The New Message Tool sends text messages to this number. If your Twilio account can send international texts, enter "+" and the country code before the mobile number to ensure those texts send correctly.
- Email Address
- The single email address for this Contact . You can't enter multiple address in this field. To store multiple email addresses for an individual, a SPoC could work with Professional Services to add a custom field for Alternate Email. However, this field would be for storage purposes only, and tools, reports, or processes can't act on it. Important: Staff at your church should have their staff email address in this field, not their personal email address. This is so the To/From email address used for emails from the Platform uses the email address in this field.
- Household
- If this individual belongs to a Household, the Household record is linked here.
- Participant Record
- If the User has a Participant record, the Participant record is linked here.
General
- Display Name
- Shows as "Last Name, Nickname".
- Prefix
- Title before the Contact's name (for example, Mr., Mrs., Dr.).
- First Name
- The Contact's first name.
- Middle Name
- The Contact's middle name.
- Last Name
- The Contact's last name.
- Suffix
- Provides additional information about the person (for example, Jr., Sr., PhD., JD., LMFT).
- Nickname
- The name the Contact goes by. Various applications use this field instead of the formal first name.
- Date of Birth
- Includes the calculated age listed in parentheses. A calculated age less than one year displays in months. You can't insert or update a future date of birth.
- Gender
- The Contact's gender.
- Marital Status
- The Contact's marital status.
- Contact Status
- Indicates the overall relationship between this Contact and the organization. See Contact Tracking for detail. You can set this automatically.
- Household Position
- Identifies the Contact's position in the Household (head, minor child, and so on).
- Anniversary Date
- The date of the Contact's wedding anniversary, if applicable.
- Donor Record
- If the User has a Donor record, it is linked here.
- Date of Death
- The Contact's date of death, if applicable. When entered, this value prevents the Contacts from aging.
Preferences - Communication
- Bulk Email Opt Out
- Set this value to Yes to skip this person's email from general mailings.
- Email Unlisted
- Set this value to Yes to remove this person's email from things like the Online Directory, My Groups, and the Selected Directory Household report (if you set the report parameters to honor unlisted preferences).
- Texting Opt In Type
- This determines each contact's level of consent (preference) for receiving text messages. This is how the New Message Tool knows who should receive text messages and who should not. For more information, see Texting Opt-In Types for Contacts.
- Mobile Phone Unlisted
- Set this value to Yes to remove this person's mobile phone number from things like the Online Directory, My Groups, and the Selected Directory Household report (if you set the report parameters to honor unlisted preferences).
- Remove From Directory
- Set this value to Yes to remove this Contact record from the Online Directory and from the Selected Directory Household report (if you set the report parameters to honor unlisted preferences).
Professional Information
- Web Page
- The contact's webpage for staff reference. Not accessible by MinistryPlatform applications.
- Industry
- The contact's industry or field of work for staff reference. Not accessible by MinistryPlatform applications.
- Occupation
- The contact's occupation for staff reference. Not accessible by MinistryPlatform applications.
- HS Graduation Year
- The contact's high school graduation year for staff reference.
- Primary Language
- The primary language that the contact speaks.
- Faith Background
- Available in Catholic instances. Indicates the religion that the contact practices.
Supplementary Information
- User Account
- If the Contact has a User account that they use to log in to MinistryPlatform, Widgets, and other applications, it is linked here.
- ID Card
- This is assigned by MinistryPlatform.
- Contact GUID
- This field holds the value for churches that use a card with a barcode or scanner symbol.
- Contact Setup Date
- The date this Contact record was created. This can help you determine how long the Contact has been in the system, and it is useful in Views, View Notifications, or Custom Routines.
- Company
- Specifies whether the selected Contact record a Company.
- Company Name
- If the Contact is a Company, the Company name.
- Company Phone
- The Contact's business phone number.