Group Life Attendance
The Attendance tab in Group Life displays a list of participants for a selected event, along with their RSVP response, attendance status, and any relevant notes. You can mark attendance for an activity that happened in the past 14 days or is currently in progress.
You can view group participants expected to attend an event. You can sort the list by first name, last name, or attendance status.
- Events: Select an event to mark attendance for. This list displays all events associated with a Group record in the Platform that happened in the past 14 days or are currently in progress.
- RSVP: How the participant responded to the RSVP. Indicates whether you can expect them to attend.
- Status: Attendance status; see Event Participants to learn all about attendance options. Once attendance is marked, Group Life displays one of the following statuses:
- Present: In the Platform, the Event Participant record will have Participation Status set to "04 Confirmed".
- Not Present: In the Platform, the Event Participant record will have Participation Status set to "05 Cancelled".
- Notes: Any relevant information about a participant's attendance. For example, if someone didn't attend, you can indicate the reason. Notes entered in Group Life add to the Event Participant record.
- Guests: People who attended this time but are not regular participants and should not be added as such. Once you mark attendance, the number of guests records for "Guests" on the Metrics tab of the Event record and under .
Did Not Meet
If an admin allows, you can indicate that an activity did not happen from the Attendance tab. Select the event, then click More at the top of the list, and select Did not meet.
Mark Attendance in Group Life
Group leaders and primary contacts can mark attendance for their group. The activity you select must be within one hour of the start time or must have occurred within the past 14 days.
- In Group Life, open your group.
- Click the Attendance tab.
- Select the event to mark attendance for.
- Select the check box next to the participant who attended the event. If everyone attended, select the check box at the top of the list to mark all participant check boxes.
- Select the check box to mark attendance as "Present" in Group Life and "Confirmed" in the Platform.
- Clear the check box to update the attendance to "Not Present" in Group Life and "Cancelled" in the Platform.
- If needed, add a note about a participant's attendance. These add to the Event Participant record.
- If any guests attended and are not listed, enter the number in the Guests field. This records in the Platform as a Metric for this event, associated with this group.
- Click Mark Attendance.