Realm Permissions List
A list of the individual permissions that you can include in your Realm site's responsibilities.
Administrator Permissions
Users with the Administrator responsibility have permission to view and manage all data in all areas of Realm.
Staff/Volunteer Permissions
| Permission | Allows you to... |
|---|---|
| View Background Checks | See an individual's background check history and the screening results. |
| Edit Background Checks | Update background check fields on individual profiles. |
| Order and View Full Background Checks Results | Manage permissions on the Verified First website. |
| Launch Check-In Kiosks | Launch, in any of the three available modes, a check-in kiosk that has already been created. Cannot edit or delete kiosks. |
| Manage Kiosks | Add, edit, delete, and launch a check-in kiosk. |
| View Giving Summary on Dashboard | View (only) the Giving dashboard and the Contributions section of the Overview dashboard. Cannot click funds to see individual contributors. |
| View Individual Contributions | View contributions and giving numbers on the Giving tab of individual profiles, but not edit the information. Access Giving tabs on individual profiles and print individual giving statements. Print giving statements in mass by accessing on the main menu. While there, can also view previous instances of generated giving statements and print or email them again. Create and print reports and access some of the options available in the Select an Option drop-down list (cannot add individuals to groups or pathways). Can access all the options in the export/print list. View Giving dashboard and click links to view lists of individual givers and amounts. |
| Manage Funds, Campaigns, Online Giving, and In Memory / In Honor | View, edit, and delete current and previous pledge campaigns. Add new campaigns. Set up online giving and online giving forms. Add, view, edit, and delete funds. Allow contributors to give in memory or in honor of someone else. View Pledges dashboard but cannot click links to view list of individual pledgers. Cannot access Giving tab on individual profiles. Cannot access Giving dashboard. |
| Enter Gifts | Access the Contributions page from the Admin menu. Add, edit, and delete contributions. Add, edit, and delete batches. Import batches. Cannot post batches. Cannot access Giving Dashboard. Cannot access Giving tab on individual profiles. |
| Post Gifts | Access the Contributions page. View, add, edit, post, import, and delete batches. Add, edit, and delete contributions. Void posted transactions. See both open and posted batches. Add contributions to batches. Print Gift List and Fund Distribution report. Cannot access Giving tab on individual profiles. |
| Enter Pledges | Add, edit, and delete pledges. View the Pledges dashboard but not open individual links or graph elements to see lists of pledgers. |
| Manage Ministry Areas | Access the manage groups page from the menu. Add events, groups, and ministry areas. Add top-level ministry areas. Edit group information. View inactive groups. Post group resources. Mark group attendance, print group rosters, issue group invitations, delete groups and export group rosters. Access the menu. Set up promotions and promote. Access the menu. Add, edit, and delete attendance profiles. Mark attendance and print attendance sheets. Access the Group Types tab under . View, add, edit, and delete group types. See Groups tab on individual profiles. Can see all tabs on a group's page except for Posts. Can see the Attendance dashboard and click graph elements to open related lists. |
| Manage Locations | Add, edit, and delete locations under on the Locations tab. Cannot set up/edit groups and ministry areas. |
| Add Group | Access Manage Groups page. Add groups from this page, but not add, edit, or delete ministry areas and events. See Info, Events, Participants, and Resources tabs on groups' main pages. But cannot add/edit events, members, or resources. Cannot edit info for existing groups, but can print/export roster and send invitations using ellipsis next to group name on group's page. |
| Edit Group | Access Manage Groups page. Add groups from this page, but not add, edit, or delete ministry areas and events. See Info, Events, Participants, Invites, and Resources tabs on groups' main pages. Can edit group info by clicking the edit icon that appears when you hover over a group name. Add/edit events, members, or resources. Print/export roster, send invitations, mark attendance, and print marking sheets using the ellipsis next to the group's name on its page. |
| Delete Group | Do everything listed under Edit Group. Additionally, you can delete a group using the ellipsis next to its name on the group's page. |
| View Details for Individuals | View but not edit or delete information on a profile. Cannot add profiles. Can view and send/remove reminders under . Can create, save, and share reports. Without this permission, you cannot see Custom Query on the menu. |
| Add Individual | Do everything listed under View. Additionally, you can add profiles but cannot edit existing profiles. |
| Edit Individual | Do everything listed under Add. Additionally, you can edit existing profiles. Cannot delete, mark inactive/active or merge profiles. |
| Delete Individual | Do everything listed under Edit. Additionally, you can delete profiles and mark profiles as inactive/active. |
| Merge Individual | Do everything listed under Delete. Additionally, you can merge profiles. Please note that this permission allows viewing of some pledge and private group information, necessary when merging records. |
| Mark as Deceased | Do everything listed under Merge. Additionally, you can mark individuals as deceased. |
| Profile Alert | Do everything listed under Edit. Additionally, when editing a profile you can access the Profile Alert field. |
| Manage Profile Fields | Add, edit, and delete custom fields; edit system fields. See Info, Events, Participants, and Resources tabs on groups' main pages. |
| Manage Notes | Do everything listed under Edit Individual. Additionally, see the Notes tab on individual profiles. Add, edit, and delete notes. |
| Manage Private Notes | Do everything listed under Manage Notes. Additionally, see and add private notes on the Notes tab of individual profiles. Private notes can only be edited or deleted by an admin or the person who entered them. |
| Manage Attachments | Add attachments to individual profiles. View and edit all attachments, regardless of who added them. |
| Manage Giving Numbers | Add, edit, and delete giving numbers from the Info tab of an individual's profile. |
| Manage Realm Account Sign-Up Requests | Approve or decline requests for a Realm account from the Realm Account Sign Up Requests link on the Overview Dashboard. This also automatically grants the View Details for Individuals , Add Individual, Edit Individual, and Delete Individual permissions. Only available if you have an invitation model that is Open or has Invite + Realm Account Sign Up Requests. |
| Manage Relationship Tags | Add, rename, combine, and delete relationship tags on the Relationship Tags tab under . Note that a user does not need this permission to view, add, or remove relationships on profiles. Those actions are controlled by the View Details for Individuals , Add Individual, and Edit Individual permissions. |
| Manage Pathways | Add, edit, and delete pathways. |
| View Pathways | See and access Pathways from the main menu. View but not edit pathways. View the Pathways tab on individual profile pages. |
| Manage Registrations | Register people for events. Change or cancel existing registrations. Email event registrants. Enter, edit, delete registrant payments. Issue refunds. |
| Manage Events | Create, edit, copy, cancel and delete registration events. This also automatically grants the Manage Registrations permission. |
| Process Online Event Payments | Process online payments for an event on behalf of any registrant. This also automatically grants the Manage Registrations permission. |
| Manage Skills/Interests | Enable, add, edit and delete skills and interests. |
| View Serving Teams/Serving Roles | View serving teams and serving roles, but cannot make any changes. |
| Add/Edit/Delete Volunteers | Add people as volunteers to serving teams or serving roles, as well as edit the volunteer's serving preferences. This permission inherits the View Serving Teams/Serving Roles permission. |
| Manage Schedules | Create, edit and delete serving teams schedules. This permission inherits the View Serving Teams/Serving Roles and Add/Edit/Delete Volunteers permissions. |
| Manage Serving Teams/Serving Roles | Create, edit and delete serving teams and serving roles. This permission inherits the Add/Edit/Delete Volunteers, View Serving Teams/Serving Roles, and Manage Schedules permissions. |
Leader Permissions
| Permission | Allows... |
|---|---|
| Edit profiles | Group, pathway, serving team, and ministry area leaders to edit contact and personal information (Basics section only) for anyone in their group, pathway, team or ministry area. Note: If an individual has set permissions for this information to Users with permission only, leaders will not be able to edit it. |
| Manage group/pathway | Group, pathway, and ministry area leaders to add existing profiles to groups, pathways, or ministry areas they lead. Group leaders can also create group events. |
| Add new profiles to Realm | Group, pathway, serving team, and ministry area leaders to add new individuals to Realm while also adding them to the groups, pathways, teams or ministry areas they lead. Note: This check box works in conjunction with the one above. If you select this one, but then manually turn off the one above, leaders will not be able to add individuals. |
| Edit basic team details | Serving team leaders to edit team name and attendance metrics, if metrics are enabled. |
| Manage team roster | Serving team leaders to search existing Realm profiles and add them to the team roster. |
| Manage team schedules | Serving team leaders to create, publish, and edit schedules for their team. |