Closing Batches in General Ledger

You can close batches in General Ledger for year-end.

A batch is a group of transactions that are entered and posted at the same time. As long as a batch is open, you can enter and post transactions to it.

You can close a batch each time you post transactions, at the end of the day, week, or month, or any other time you choose. However, we recommend closing batches at least once a month as part of your month-end procedures.

During the General Ledger year-end closing process, ACS creates a batch of closing transactions. However, you do not need to close this batch- ACS closes it as part of the year-end process.

Note: We strongly suggest making a backup of your Financial Suite data before closing batches or closing the month.
  1. Under Manage Records, select the Transactions tab.
  2. In the drop-down list, select General Ledger Transactions and click Go .
  3. In the Enter/Post Transactions window, click Posting Journal.
  4. If necessary, select Print Options.
  5. To preview the posting journal before printing, click Preview. Otherwise, click Print.
  6. To close the batch, click Yes. To leave the batch open and continue posting to it, click No.
  7. Click Close.