Master Accounts and Subaccounts
This is a great way to consolidate the information provided in the Statement of Financial Position or Statement of Activity. It's also useful with payroll accounts to provide high-level summary reports.
If you choose to use master and subaccounts, you can set them up in PDS. On the File menu in your PDS program, click . Select Yes to use master/subaccounts. You can also set up a master account with subaccounts from different departments.
Use Master Accounts and Subaccounts with Departments
Example
| Dept Code | Type | Account Name |
|---|---|---|
| 2010 | Master | Office Expense |
| 2010.01 | Sub | Church Office Expense |
| 2010.02 | Sub | School Office Expense |
| 2010.03 | Sub | Religious Education Office Expense |
| 2012 | Sub | General Office Expense |
In the example table, the Master Office Expense account has expense subaccounts from different departments. You would enter each transaction in one or more of the subaccounts.
If you need to enter a transaction that doesn't belong to any specific department, you can create another General Office Expense subaccount to hold those transactions. Never enter transactions for the master account.