Master Accounts and Subaccounts

If you have a large number of similar subaccounts, you can group them under a master account. The master account reflects the transactions in all of its subaccounts and makes reading reports easier. Transactions are always entered under the subaccounts, but reports display the master account total. (You can select to display subaccount totals as a report option.)
CAUTION: Never enter transactions for the master account.

This is a great way to consolidate the information provided in the Statement of Financial Position or Statement of Activity. It's also useful with payroll accounts to provide high-level summary reports.

If you choose to use master and subaccounts, you can set them up in PDS. On the File menu, click Setup > Initial Setup. Select Yes to use master/subaccounts. You can also set up a master account with subaccounts from different departments.

Use Master Accounts and Subaccounts with Departments

Example

Dept CodeTypeAccount Name
2010MasterOffice Expense
2010.01SubChurch Office Expense
2010.02SubSchool Office Expense
2010.03SubReligious Education Office Expense
2012SubGeneral Office Expense

In the example table, the Master Office Expense account has expense subaccounts from different departments. You would enter each transaction in one or more of the subaccounts.

If you need to enter a transaction that doesn't belong to any specific department, you can create another General Office Expense subaccount to hold those transactions. Never enter transactions for the master account.