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Facilities

Add a Group of Facilities

You can set up a large facility group that contains smaller, individual facilities. For example, you can have a group called Classrooms, with each room as a facility in the group. These can be scheduled together or individually.

  1. On the Information tab, click Facilities.
  2. Add all the individual facilities (such as "Room 101", "Room 102", and so on) that you want to include in the group.
    Once all the facilities are added, you can add the group facility.
  3. At the top, click Add Fac.
  4. Enter the name of the group. For example, "Classrooms".
  5. Enter an abbreviation of the group name. This prints on calendars and reports to save space.
  6. In the navigation pane, click SubGroups.
  7. Click the add icon green plus sign, and select each of the individual facilities you want to include in the group.
  8. At the top, click Save.

You can schedule the facilities individually or schedule all the facilities at once using the group.

Watch & Learn

Learn how to set up and schedule a group of facilities, and learn why you might use one. 5 min 14 sec

It may take a minute for the video to display. To enlarge the video, click the Fullscreen icon in the video player (beside the play button).

To watch more videos, visit the PDS Video Library.

Add a Facility to a Group

You may find that you're always scheduling a facility along with a group of facilities. For example, you always schedule the media center along with the group of classrooms. You can add the facility to a group and update any upcoming group events to include the new facility.

Example showing the prompt when you add a facility to a group, where you can click Yes to create and schedule the events or click No to just make the new facility available in the list to schedule

  1. On the Information tab, click Facilities.
  2. First, make sure the facility you want to add to the group exists. If needed, add it now.
  3. Locate the group facility that you want to add the facility to.
  4. Click the add icon green plus sign above the grid, and enter or select the facility you want to add.
  5. At the top, click Save.
  6. You're prompted to apply this change to upcoming events scheduled in the group facility.
    • To create and schedule the same upcoming group events for the new facility, click Yes.
    • If you don't want to create the events, click No.
  7. If you clicked Yes to the prompt:
    1. You're informed whether the new event(s) caused conflicts with any existing events. Click OK.
    2. You're informed how many events were created and scheduled. Click OK.
    3. To print the list of scheduled events, click Yes and continue through the printing process.
    Example showing the report that prints the list of events scheduled for the facility that was added to the group

Remove a Facility from a Group

You may find that you no longer need to schedule a facility along with its group. For example, every time you schedule the group of classrooms, you have to remove the media center because no one uses it during that event. You can remove the facility from the group and update any upcoming group events to exclude the facility that's not needed.

Example showing the prompt when you remove a facility from a group, where you can click Yes to delete the scheduled events or click No to keep the events

  1. On the Information tab, click Facilities.
  2. Locate the group facility that you want to remove the facility from.
  3. In the grid, select the facility you want to remove, then click the delete icon red minus sign above the grid.
  4. Click Yes to delete the line item.
  5. At the top, click Save.
  6. You're prompted to apply this change to upcoming events scheduled in the group facility.
    • To delete the upcoming events for the removed facility, click Yes.
    • If you don't want to delete the events, click No.
  7. If you clicked Yes to the prompt:
    1. You're informed how many events were removed. Click OK.
    2. To print the list of removed events, click Yes and continue through the printing process.
    Example showing the report that prints the list of events deleted for the facility that was removed from the group
Video
Facility Scheduler

Last updated: March 4, 2026

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