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Making Corrections

GL Corrections

This article describes how to make a correction when there is an impact to General Ledger.

Correct the Programs Assigned to Donation Distributions

Let's say a donor received their statement and noticed that three gifts of $100 each were credited to the wrong ministry Program. The donor would like for the Donations to be corrected. Since each Program credits a different income account on the church's General Ledger, the General Ledger is impacted by this change.

Create an Adjusting Batch

We recommend using the Batch Manager Tool to make this GL correction.

  1. Create a new batch with a $0 total.
  2. Create your donation entries (assigned to the correct donor) with two distributions:
    • One with a negative amount to the incorrect Program
    • One with a positive amount to the correct Program
    -$300 to the Tithes Program, and $300 to the Missions Program.
  3. Finalize, deposit, and export to your General Ledger as you normally would.

Create the Records Manually

  1. Create a Manual Donation for $0.
  2. Create two offsetting Distribution records ($0 total).
  3. Create a Batch and Deposit record for this $0 donation.
  4. Export to your accounting system as you normally would.

You can use a similar approach for any Donation that must be entered into MinistryPlatform that does not need to be exported to your accounting system.

NSF Checks

Handling an NSF check requires creating an offsetting entry in MinistryPlatform and then processing that entry through to the GL system so that a negative deposit is created that matches the withdrawal that appears on the Bank Statement. Read more on NSF Donations.

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Last updated: July 16, 2024