• A Room is a record of the specific space within a building. Typically, each building has multiple rooms.
• You can associate Rooms with Events.
• You can create and edit Room records in Facilities > Rooms.
• If a room can host multiple events at once, you should create multiple Room records for the same room so people can reserve each area separately.

Room Fields

Room Name

A friendly name for the room.

Room Number

The number associated with the room.

Building

The building that the room is located in.

Description

A brief description of the room.

Maximum Capacity

The maximum number of people the room can safely accommodate. Reported against actual attendance in the Check-In Admin Console.

Default Room Layout

The standard layout for this room, if there is no other request.

Room Usage Type

The type of room it is (office, classroom, and so on). An administrator can add Room Usage Type values underSystem Lookups > Room Usage Types.

Bookable

Set to Yes to make the room available for reservations.

Last Remodel Date

Optional. Use this to track date of remodeling made to this room.

Parent Room

Another room that this room is "under" or part of. This field corresponds to the Sub Room tab.

Auto Approve

Set to Yes if the room should skip any approval process. Room Auto Approval depends on system configuration and proper staff procedures when creating and submitting events for approval. See Event Room Approval.

Print Server

The print server that's mapped to this room. Manage these mappings in the Check-In Admin Console.

Printer Name

The printer name that's mapped to this room. Manage these mappings in the Check-In Admin Console.