Calendar Layout Settings

After you view and edit the Report Overview and Select Printer windows, you'll see either the Calendar Layout window.

Use the options in this window to select a calendar and margin style. You can also modify the text of the calendar.

Set the Calendar Style

In the Calendar Style section, you can select the type and fonts for your calendar using the Style Name drop-down list. Insert new styles, or change/delete existing ones. If an existing style name changes, the change applies to all reports using it. Each style name must be unique.
  1. In the Calendar Layout window, under Calendar Style, click Edit Style.
  2. To insert a new style, click Insert Style. To edit an existing style, select a style name.
  3. If you insert a new style, enter a unique name in the Style Name field. Click the drop-down list to select the page number position, today's date, and the note position.
  4. To change the fonts used in the calendar, on the Fonts tab, click Set Font for title, day of week, day number, holiday name, and/or date/page.
  5. To save your settings, click Save/OK. If you edit an existing style, all reports currently using this style will change. To save the style as a new style name so existing reports are not affected, enter the new style name, and click Save As.

Modify the Text of a Calendar

You can edit the text and layout of the event information on your calendar.
  1. In the Calendar Layout window, click Modify the Layout of the Event Information. Various calendars have different options in the Text of the Calendar section. See "Calendar Layout Field Information" for information on other options.
  2. In the editor, edit the text, and format it as necessary.
  3. To insert a field, click Insert Field, select a field name, and click OK. You can also double-click a field name to insert it into the list.
  4. When you're finished, click OK to close the editor.

Set the Margin Style

You can set the margins for the report. Insert new margin styles, and change or delete existing ones. If an existing style changes, the changed style applies to all reports using it. Each margin style name must be unique.
  1. In the Layout window, under Margin Style, click Edit Style.
  2. To insert a new style, click Insert Style. To edit an existing style, select a style name.
  3. If you insert a new style, enter a unique name in the Style Name field.
  4. Enter or edit the top, bottom, left, and right margins.
    Note: Enter a margin setting of 0.000 to print at the smallest margin for the printer selected.
  5. To save your settings, click Save/OK. If you edit an existing style, all reports currently using this style will change. To save the style as a new style name so existing reports are not affected, enter the new style name, and click Save As.

Calendar Layout Field Information

With these fields and options, you can edit the layout of the calendar and change the fields that print on the calendar.
Notes

Enter any comments you want to associate with the calendar. You can select whether to print the notes when you edit the style name.

Minimum Height

Enter the minimum height, in inches, of the date rows on the calendar. The default size is 1.00 inch.

Skip Empty Days

Exclude days that have no records from your report. This checkbox only displays for daily calendars.

Skip Empty Weeks

Exclude weeks that have no records from your report. This checkbox only displays for weekly calendars.

Skip Empty Months

Exclude months that have no records from your report. This checkbox only displays for monthly calendars.

Print Pictures

Include pictures associated with noteworthy days. You can associate images with noteworthy days when you set up special days and holidays.

Two Columns

Select to create a two-column report. This checkbox is not available for monthly calendars.

Week Starts on

Select the day on which the calendar week begins. This checkbox only displays for monthly calendars.

Modify the Layout of the Heading

Modify the fields that display in the heading of the calendar report. This button only displays for monthly and special calendars. This process is similar to modifying the text of letter reports.

Modify the Layout of the Event Banner

Modify the fields that display in the event banner of the calendar report. This button only displays for monthly calendars. This process is similar to modifying the text of letter reports.

Modify the Layout of the Event Information

Select how events display in the calendar report. This process is similar to modifying the text of letter reports.

Include event fields

Include event fields in the text editor. This checkbox does not display for monthly calendars.