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Church Office User Guide

Check Your Data Health

You can evaluate the health of your PDS data and see if there are any problems that need to be fixed.

  1. On the Home Screen, click Show Data Health.
    The program examines your records and calculates your data health score as a percentage. Any problems found with your data display in the window.

    Data Health check showing the percentage based on the program's calculations

  2. Review the information about your data at the top of the window.
    1. If you have high percentages of inactive families or members, you should review those records to see if they're still needed, or consider archiving them.
      Note: Inactive records, which display alongside your active records in red text, are useful if you think the family or member may return at a later date. Archived records, which only display in PDS if you load the Archive view, are useful for historical recordkeeping. Archived records can be added back to the program at any time.
    2. If you have any member records where the Type is set to "Child" but the member is 18 years or older, click Fix Member Types to change the Type to "Adult".
  3. Review any problems with your records. Click View Results in Notepad to create a temporary file with all the problems listed. Or click Print to print or save the list of problems. Either way, you can visit each record and make any necessary changes outside of this process.
    Temporary file showing the results of the Data Health check
  4. When you're finished, click Close.

Once you run this check the first time, the button on the Home Screen changes to say Data Health % - (date). You can repeat these steps to re-evaluate your data at any time.

Tip: The Show Data Health button displays by default. If needed, you can hide it from your Home Screen.

Watch & Learn

Learn how to review the health of your program data and how you can improve your data health score. 8 min 11 sec

It may take a minute for the video to display. To enlarge the video, click the Fullscreen icon in the video player (beside the play button).

To watch more videos, visit the PDS Video Library.

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Church Office

Last updated: June 11, 2026

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