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Gather Events

Create an Event

Add a new event in Gather, including setting up locations, resources, and managing approval processes.

  • You must be an administrator or user with the Manage Events or Approve Events permissions.
  • You must create the required locations and spaces for your events before you can add a new event.

Setting up a one-time event is straightforward. At a minimum, you'll need the name of the event, start and end dates, start and end times, location, and a space. For help creating an event series, see Create a Series of Events.

Additionally,

  • event occurrences cannot last more than 48 hours, including setup and cleanup time.

  • event setup and cleanup time must be in 5-minute increments.
  • you cannot create an event in the past.

After you create a new event, Gather will display it on the calendar. It will remain in a pending state until it is approved.

Tip: If there are conflicts with a space or resource, you will see those conflicts. You can select a different space or resource to resolve the conflict, or you can still add the event and allow the administrator to resolve the conflicts.
  1. Click Calendar in the main menu.
  2. Click +Add Event.
  3. Enter the event's details such as the name, description, and number of attendees.
  4. If the event requires additional time for setup or clean up, select the Setup / Cleanup Time? option, then enter the amount of time needed.
  5. For easier search or reporting, select an option from the Event Category drop-down menu. You can select more than one option if your event fits multiple categories.


  6. The location is the physical building or campus. Select an option from the Location drop-down menu.
  7. The space is a reservable room or area within a location. Click +Add Space, then select from the Space drop-down menu.
    1. If you need more spaces for your event, click + Additional Spaces and select an additional space.
    2. To remove a space from your event, click the trash can icon.
  8. If you need to request resources, such as podiums, smart TVs, or sports equipment, for your event, click + Add Resource, select the resource first, then click Select. You can also search for a resource if you know part of its name. Once you've added a resource, enter the quantity of that resource required for your event in the Needed text box.
    1. For additional resources, click +Add Resource and select an asset.
    2. To remove a resource from your event, click the trash can icon.


  9. To sync changes with ERROR - unresolved reference (integratedproductName1), click the Sync with Realm button. If Gather isn't integrated with Realm, this button will not display.
  10. Enter any additional information in the Notes section.
  11. Click Save Event.
Your event coordinator will be notified for approvals. After it is approved, the event will display in the calendar and be synced with connected systems.
Administrator/Staff
Gather

Last updated: June 10, 2026