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Getting Started with Payroll

Jobs

Add all of the jobs available at your church. You will assign these jobs to your employees.

Add jobs for which your employees are paid. This includes full-time, part-time, and one-time positions.

Including departments with your jobs is optional, but we recommend that you include them to simplify loading timesheets and printing report totals by department. As you add a jobs to the list, the departments you select are clearly displayed and ready to sort. Click Create Segments below to learn how to add a department to your account code.

Add a Job

Set up the jobs your employees do.

  • You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Jobs.
  2. Click Add Job.
  3. Enter the job's details, including the checking and expense accounts you'll use to pay employees with this position.
  4. Select all taxes associated with this job if applicable. For more information on how taxes are calculated, see Tax Details in our related topics.
  5. Select Workers' Compensation.
  6. Click Save when you're finished.

Edit a Job

Edit the details of a particular job.

  • You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Jobs.
  2. Click the ellipsis icon beside the job you want to edit and select Edit.
  3. Make any necessary changes to the job's details. Any account or tax changes will only affect future payroll runs, not any that are currently in progress.
  4. Click Save.

Delete a Job

Delete a job you no longer need.

  • You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Jobs.
  2. Click the ellipsis icon beside the job you want to delete and select Delete. If a job has activity, you must make it inactive instead.
  3. To confirm the deletion, click Yes.

Make a Job Inactive

Make a job inactive it is isn't in use now but may be later.

  • You must have accounting administrator permissions to perform this task.
For occasional or odd jobs, you may want to make them inactive when they're not in use. Also, if a job is currently assigned to an employee, you cannot delete it but can make it inactive instead.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Jobs.
  2. Click the ellipsis icon beside the job you want to make inactive and select Edit.
  3. Clear the Active check box.
  4. Click Save. This job will now display on the Inactive list.

Make a Job Active

Find an inactive job, and make it active again.

  • You must have accounting administrator permissions to perform this task.
  1. In the top-left corner, click your ministry hub then Accounting. Then click Payroll > Jobs.
  2. Select Inactive.
  3. Click the ellipsis icon beside the job you want to make active and select Edit.
  4. Select the Active check box.
  5. Click Save. This job will now display on the Active list.
Realm Accounting
Payroll

Last updated: July 11, 2023

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