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Unreconcile a Paid Invoice Transaction

  • You must be a PDS administrator to do this. That means your User record must have the Security Adm option set to Yes.

If the option is enabled, an administrator can unreconcile the parts of a transaction that have been reconciled.

Enable the option:
  1. On the File menu in your PDS program, click Setup > Initial Setup.
  2. On the General tab, set Allow Paid Invoices to be Unreconciled to Yes.
    Initial Setup window showing the General tab with the option for "Allow Paid Invoices to be Unreconciled" set to "Yes"
  3. Click Save then Close.
Unreconcile a transaction:
  1. On the Transactions tab, click Expenses > Paid Invoices.
  2. Locate the paid invoice that needs to be unreconciled. Applicable records will display the Unreconcile button.
    Paid Invoices window showing a transaction with the Unreconcile button highlighted
  3. If you're sure you want to unreconcile the reconciled parts of the selected transaction, click Yes.
  4. If the transaction is in a closed period, you're prompted to create a new transaction in the current period and create a reversing transaction to ensure all totals are correct. Click Yes to continue.
  5. If parts of the transaction cross funds, you're informed. Click Yes to continue.

The reconciled parts of the selected transaction are unreconciled.

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Last updated: September 18, 2025

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