Label and Envelope Layout Settings

After you view and edit the Report Overview and Select Printer windows, you'll see either the Label Layout or the Envelope Layout window.

Use the options in this window to select a label, envelope, or return address style. You can also modify the address text, and select options for how addresses and unlisted phone numbers print.

Set the Label Style

The Label Style section contains multiple label formats, including some manufactured by Avery®. Select a label style from the Style Name drop-down list. The label description displays beneath the style name. You can also set up custom label formats in the Label Style dialog box.

  1. In the Label Layout window, under Label Style, click Edit Style.
  2. To insert a new style, click Insert Style. To edit an existing style, select a style name.
  3. If you insert a new style, enter a unique name in the Style Name field.
  4. For the description, enter information about the label, such as its dimensions.
  5. Under Page Margins, enter the margins in inches. If your label stock uses pin-fed or Dot Matrix continuous form, select Continuous Form.
  6. Under Label Dimensions, enter the height, width, and amount of space between rows and columns in inches. Enter the number of columns on the label stock.
  7. To save your settings, click Save/OK. If you edit an existing style, all reports currently using this style will change. To save the style as a new style name so existing reports are not affected, enter the new style name, and click Save As.

If you're using a partial page of labels, enter a value in the Number of Labels to Skip field before you print the first label.

Set the Envelope Style

You can select from standard envelope size options, such as #9 (3 7/8" H X 7 1/2" W) or #10 (4 1/8" H X 9" W). Select an envelope style from the Style Name drop-down list. Envelope dimensions display beneath the style name. You can also set up custom envelopes.

  1. In the Envelope Layout window, under Envelope Style, click Edit Style.
  2. To insert a new style, click Insert Style. To edit an existing style, select a style name.
  3. If you insert a new style, enter a unique name in the Style Name field.
  4. For the description, enter information about the envelope, such as its dimensions.
  5. Under Envelope Dimensions, enter the height and width of the envelope in inches.
  6. Under Text Margins, enter the margins in inches.
  7. To save your settings, click Save/OK. If you edit an existing style, all reports currently using this style will change. To save the style as a new style name so existing reports are not affected, enter the new style name, and click Save As.

Make sure you select the appropriate paper size for the envelopes in the Select Printer window.

Set the Return Address Style

Determine how and where a return address prints on an envelope. To select a style, click the Style Name drop-down list.
  1. In the Envelope Layout window, under Return Address Style, click Edit Style.
  2. To insert a new style, click Insert Style. To edit an existing style, select a style name.
  3. If you insert a new style, enter a unique name in the Style Name field.
  4. To modify the return address layout, click Edit Layout.
  5. Modify the return address text. To insert a field, click Insert Field, select it, and click OK. Or you can double-click a field name to insert it into the text.
  6. At the bottom of the window, click OK.
  7. To save your settings, click Save/OK. If you edit an existing style, all reports currently using this style will change. To save the style as a new style name so existing reports are not affected, enter the new style name, and click Save As.

Modify the Text of a Label or Envelope

You can select from standard envelope size options, such as #9 (3 7/8" H X 7 1/2" W) or #10 (4 1/8" H X 9" W). Select an envelope style from the Style Name drop-down list. Envelope dimensions display beneath the style name. You can also set up custom envelopes.
  1. In the Label or Envelope Layout window, click Modify the Layout of the Address Information.
  2. In the editor, edit the text, and format it as necessary.
  3. To insert a field, click Insert Field, select a field name, and click OK. You can also double-click a field name to insert it into the list.
  4. When you're finished, click OK to close the editor.