An event disclaimer is like a pre-event contract. It's there to protect you, keep things transparent, and ensure everyone is on the same page.

• Protect your organization from being held responsible for things outside your control — like injuries, weather-related cancellations, or changes to the event schedule.

• Help participants understand the boundaries of the event — what's allowed, what's not, and what they're agreeing to by participating.

• Inform participants if their image, voice, or likeness might be captured and used in promotional materials for the organization.
• Explain inherent risks (e.g., physical activity, travel, weather) and make sure participants are aware before going on the trip.

Examples:

• "The organization is not responsible for any personal injury or lost belongings."

• "By attending this event, you consent to being filmed or photographed."

• "Photos taken at this event may be used for marketing purposes."
• "Participants in this trip acknowledge the physical risks involved."