Set up General Ledger Departments
A department is an area that groups accounts in General Ledger, Payroll, and Fixed Assets, even if the accounts belong to different sets of funds.
After grouping accounts into departments, you can use the departments for reports and inquiries.
Departments can group accounts in different locations in the chart of accounts. For example, you can link accounts for a particular area of Ministry, such as the Music Department, Youth Department, and Education Department.
When editing departments, you can edit a department's description or make it inactive, but you cannot change the department code.
You can also delete departments. When you delete a department, it is cleared from any accounts, assets, or employees associated with it.
- Under Advanced Tools, click on the Define Lists tab.
- In the list, select General Ledger and click Go
.
- Select Departments, then click Add.
- Enter the Department Code and Department Description.
- To add additional departments, select Add Another.
- Click OK.