Set up General Ledger Budget Ratios
Budget ratios distribute your annual budget over the months of the year based on percentages that you determine.
If you know that an account or a group of accounts needs a higher percentage of the budget during a certain month or over a period of months, you can set up a budget ratio to allocate a higher percentage of the budget where it is needed.
Using budget ratios, you can enter a budget for a number of months less than 12, because you do not have to assign a percentage of the budget to every month. However, the monthly percentages must equal 100.
You can edit a budget ratio at any time during the year to change the percentages allocated to each month. If the budget ratio code is assigned to a general ledger account code, ACS displays a message to update the budget with the ratio information. Selecting Yes updates the monthly budgets of the selected year with the new ratio percentages. Selecting No updates the budget ratio code only; the monthly percentages are not updated.
- Under Advanced Tools, click on the Define Lists tab.
- In the list, select General Ledger and click Go
.
- Under Available Lists, select Budget Ratios and click Add.
- Enter the three-digit Ratio Code (you can use a combination of letters and numbers) and a Ratio Description.
- Enter the percentage of the budget you want to allocate for each month. The Remaining field displays the remaining percentage you must allocate.
- To add additional budget ratios, select Add Another.
- Click OK.