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Formation Office User Guide

Fix Data Discrepancies

You can verify that your program does not contain discrepancies. Program and data files can develop discrepancies as a result of improper system shutdown, operating system failure, hard drive failure, computer virus infection, network failure, or other computer complications. To minimize this risk, back up your data regularly.

Warning: This process can repair some small problems with the data. If severe discrepancies exist, you can restore data from a recent backup. If this happens, however, all information entered since the last backup is lost.
  1. On the File menu in your PDS program, click Test / Fix > Fix Data Discrepancies.
  2. If you need to fix the "index out of date" error, select Reindex Tables.
  3. To remove empty space in the data tables, select Pack Tables.
  4. Click Fix Data.
  5. Once the process runs, a summary report displays. Review the report for anything you need to be aware of.
  6. After you close the report, the program checks your batch numbers.
    • If a batch has a number higher than the next one to use, you're prompted to reset it. We recommend setting the next batch number to a higher value.
    • If no issues are found with your batch numbers, the process closes and you can continue with your day!
Troubleshooting
Church Office
DioOffice
Formation Office
Ledger Payroll

Last updated: April 7, 2026

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