Closing the Month in the Payroll Module

You can close the month in the Payroll Module for year-end.

After you post your last payroll for the month, you can close the month. Payroll checks post to the month dated on the check, rather than the month closed.

Before closing the month in Payroll, ACS Technologies recommends that you print the following reports. These reports provide an audit trail for entries made to employees' pay records.

  • Void Check Report
  • W-2 Adjustments Report

In the ACS Payroll module, closing the month of December closes the current year. Make sure all pay information for the current year is posted before closing the month of December.

You can still access and manipulate all Payroll data even after closing the last month of the year. For example, if you close December, the posting month changes to January of the next year; however, you can still print the previous year's W-2 forms and 941s by selecting the desired year on the W-2 and 941 tabs.

If you need to print January checks before closing December, simply process checks as usual, making sure check dates are correct. When you are ready to post the checks, set the posting month to January.

  1. Under Manage Records, click the Transactions tab.
  2. Select Payroll Checks in the drop-down list and click Go .
  3. Click Close Current Month.
  4. Click Yes.